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Saturday, 7 October 2017

Administrative Assistant


Voluntary Service Overseas (VSO) is an international development charity with a vision for a "world without poverty" and a mission to "bring people together to fight poverty". VSO recruits professionals to work as volunteers, living and working alongside local populations in developing countries. VSO was founded in 1958, and currently works in 23 countries in Africa, Asia and the Pacific.

VSO started work in Rwanda in 1998 at the invitation of the Government of Rwanda and it focuses on programmes in Education, disability and youth/national volunteering. VSO Rwanda's work revolves around six development goals including, Secure livelihood, HIV/AIDS reduction, Education, Participation and Governance, Health and Disabilit


Job Title: Administrative Assistant

Kigali, Rwanda
None applicable
Permanent
Full Time, 35 hours per week

About VSO
VSO is the world's leading development organisation that works through volunteers to fight poverty. We are unique in the way we bring people together to share their skills and experience, generate insights and ideas and, most of all, take action against poverty and exclusion. It's a highly effective approach that works, and today is helping millions of people in some of the world's poorest communities lift themselves out of poverty.

Role overview

  • Administrative support
  • Manage VSOR front desk ( reception)
  • Ensure management of meeting rooms and logistical requirements are timely provided whenever required;
  • Receive and distribute Incoming correspondence and follow up on provision of timely feedback;
  • Maintain a register of incoming and out-going correspondences;
  • Maintain a filing system of Incoming and outgoing letters, Tender documents, Purchase orders and requisitions;
  • Press Order of office supplies and staff consumables
  • Provide general support to visitors and orient as appropriate.
  • Organize flight bookings for staff and volunteers as per approved flight booking request by budget holders; using international Travel or local travel agency approved by VSO management.
  • Support operations manager in organising accommodation booking for VSO guests and liaise with suppliers to ensure their payment is done promptly;
  • Ensure all missed calls are registered in contact register to facilitate the track of missing calls
  • Manage office stationeries by conducting a monthly stock check and monitor the effective use of office stationery and sundry supplies (ensuring cost-effectiveness and value for money), and maintain minimum stock levels in the Country Office at all times.
  • Prepare and submit requests for timely procurement of stationery and office sundry supplies by the logistics officer.

Customer care:

  • Maintain effective customer support to all VSO visitors and excellent customer service and rapport.
  • Receive VSO main telephone calls, orient customers and ensure timely and appropriate responses;
  • Maintain and update database of internal and external important contacts, including of key government officials, as well as external non-governmental officials and stakeholders.
  • Follow up on timely responses to our clients and partners.
  • Cleanliness and kitchen/Work environment Management
  • Supervise the outsourced cleaners to ensure cleanliness of office and the general environment;
  • Be the focal contact to all kitchen related issues and make sure that the cook is paid on regular basis.
  • Supervise the cook and act as key contact for arranging lunch for VSOR visitors and staff.


Other

  • Fulfill other appropriate level responsibilities as defined or directed by the HR Business Partner from time to time.


Skills, qualifications and experience required

  • A Bachelor’s degree in Business Administration Or Public Administration, preferably in the field of Human Resources Management,
  • At least 2 years administrative experience in a busy organization of international setting.
  • Good IT (Word, Outlook, Excel, Power Point, Internet)
  •  Excellent written and verbal communication skills (English and French)
  • Experience of a high workload and ability to priorities and effectively manage time in order to deliver high quality work on time
  • Proven ability to build and maintain relations with colleagues, volunteers, VSO stakeholders
  • Flexibility to adapt, and a constructive and creative approach to problem solving
  • Attention to details
  • Demonstrable commitment to delivering excellent administrative and organizational service
  • Positive attitude, and warm and welcoming personality
  • Commitment to VSO’s values
  • Good basic budgeting and cash management
  • VSO reserves the right to close this job early if we receive a sufficient number of applications.

How to Apply

If you’re interested in applying for this role, please download the job description to read more details about the position and the skills and experience we’re looking for. To submit your application, click on ‘Apply now’ and complete all relevant fields on the online application form.

Application closing date: 19 Oct 2017

Interview/Assessment date(s)

To be confirmed later Start date

1st, November 2017

HR & Administration Officer


Voluntary Service Overseas (VSO) is an international development charity with a vision for a "world without poverty" and a mission to "bring people together to fight poverty". VSO recruits professionals to work as volunteers, living and working alongside local populations in developing countries. VSO was founded in 1958, and currently works in 23 countries in Africa, Asia and the Pacific.

VSO started work in Rwanda in 1998 at the invitation of the Government of Rwanda and it focuses on programmes in Education, disability and youth/national volunteering. VSO Rwanda's work revolves around six development goals including, Secure livelihood, HIV/AIDS reduction, Education, Participation and Governance, Health and Disabilit


Job Position: HR & Administration Officer
Kigali, Rwanda
None applicable
Permanent: Full Time, 35 hours per week

About VSO
VSO is the world's leading development organisation that works through volunteers to fight poverty. We are unique in the way we bring people together to share their skills and experience, generate insights and ideas and, most of all, take action against poverty and exclusion. It's a highly effective approach that works, and today is helping millions of people in some of the world's poorest communities lift themselves out of poverty.

Role overview
Recruitment
  • Provide support in projects hiring, support managers in developing job descriptions, updating jobs in VSO’s recruitment system.
  • Provide advice to partner organisations on VSO recruitment processes.
  • Timely provide recruitment plans
  • Ensure preparation of job specific interview guides in collaboration with Hiring managers.
  • Manage Screening & short-listing of applicants.
  •  Lead role in Planning and facilitating interviews with Country Office panels and Participating in interview panels (as applicable)
  • Carry out reference check, police clearance report and ensure that all new entrants have signed off all relevant policies as per the standard practice;ensure induction plan for new staff and volunteers
  • Provide Monthly accurate recruitment and Induction reports.
  • Monitor country office recruitment plans for each program and maintain status reports for reference by country management team and Global Recruitment and Selection Manager;
  • Ensure proper recruitment reports are generated and authentic recruitment documents are documented VSO staff and volunteers files;
  • Induction and On boarding
  • support in reviewing policies in line with recruitment and Induction;
  • Coordinate and ensure appropriate Orientation and on boarding process for new staff and volunteers;
  • Constantly review and update recruitment and induction policy
  • Support programme teams on projects staff and Volunteer placements as appropriate;
  • Compile and consolidate information and produce new staff induction pack.


Customer Relations

  • Provide appropriate support to recruitment candidates and ensure good public relation with both internal and external clients
  • Ensure timely, appropriate and effective feedback to applicants as appropriate;
  • Receive and orient new employees and volunteers as appropriate;
  • Ensure timely and appropriate introductory information VSOR staff for information.



VSOR staff & Volunteer Management and Support:

  • Update posting of guidelines on Learning Hub in order to reflect changes in government policies and ways of working in the country office.
  • Oversee management of medical insurance of staff and volunteers as per the global process
  • Respond pro-actively staff and volunteer support needs, develop and maintain a dialogue systems to facilitate a ‘one team’ approach.
  • Ensure staff and volunteer onboarding is conducted in accordance with legal requirements, including visas, work permits and police clearance.
  • Ensure volunteers are briefed on CO Procedures and take lead in development of the Volunteer Committees.
  • Manage the process and ensure consistency and completeness;
  • Ensure appropriate documentation staff and Volunteers documents;


Staff management

  • Support in manage performance by setting annual performance targets and evaluating their successful achievements;
  • Facilitate staff individual development plans in order to optimize team performance.
  • Promote a culture of high performance, customer service, continuous improvement, positive communication and teamwork spirit.


Systems :

  • Ensure VSO staff and volunteer data administration is undertaken to enable accurate, up to date records, including contact details and emergency contacts.
  • Ensure periodic systems updates in line with various requirements

Ensure the recruitment information and status are updated in salesforce system.


Policy

  • Support in putting in place policies that support effective functioning of the Country Programme;
  • Recommend policy reviews in accordance with ever-changing Organizational needs;Management staff and Volunteer files
  • Ensure staff and volunteers files are kept in accordance with the VSO Data Protection and Confidentiality Policy.
  •  Ensure accuracy, completeness and appropriateness of staff and volunteer files,
  • Keep staff and volunteers files in a safe but easily traceable format.
  • Ensure staff and volunteers files are kept updated on regular basis and all required documents are filed.
  • Ensure periodic audit staff and Volunteers files, provide report on compliance to Data Protection policy and proactively update them; Contract, Acceptance, Visa and work permit processing
  • In consultation with the HR Business Partner prepare contracts and offer letters for new staff and ensure legal compliance.
  • In collaboration with line managers, prepare acceptance letters for the required volunteers,
  • Process and ensure timely acquisition of relevant VISA and work permit documents for staff and Volunteers.


Other
Fulfill any other appropriate level responsibilities as defined or directed by the line manager from time to time.
Skills, qualifications and experience required

Assential:

  • Bachelor’s degree in Human Resources; Social Sciences or Operations or related field.
  • At least 2 years relevant experience with evidence of people management.
  • Proficiency in the use of Microsoft Office applications
  • Fluent in English
  • Very good communication skills (written and speaking
  • Experience in working with international Non-Government organizations and with Government Officials.
  • Experience of working with international volunteers.
  • Clean driving license.
  • Able to undertake occasional travel within country.

Essential skills and Knowledge:

  • Planning and Time Management: significant experience of an administrative role, managing and prioritizing a varied workload, achieving high quality results, meeting deadlines with minimum supervision.
  • Relationship Building Skills: ability to build strong working relationships and partnerships in a multi-cultural environment and work as a collaborative team member. Cultural sensitivity, commitment to diversity.
  • Communication Skills: clear, sensitive oral and written communication skills, fluent in English, confidence in communicating across VSO and externally
  • Problem Solving: ability to develop multiple ideas, comparing and evaluating each to ensure best possible decision.
  • Flexibility: able to adapt to new and demanding situations.

Human Resources

  • Knowledge of Country employment and immigration laws.
  • Experience of using Human Resources information systems and running a range of reports.
  • Understanding and commitment to data protection and equality and diversity issues.
  • Experience of working with different cultures and backgrounds.
  • People Management - Ability to support others. Demonstrable commitment to delivering excellent customer service.
  • International Development - Understanding of the role volunteering in Country.
  • Flexibility to adapt to new situations, with a positive attitude to working in an international organization. Able to travel occasionally.

Problem Solving
Commitment to VSO values
VSO reserves the right to close this job early if we receive a sufficient number of applications.

How to apply
If you’re interested in applying for this role, please download the job description to read more details about the position and the skills and experience we’re looking for. To submit your application, click on ‘Apply now’ and complete all relevant fields on the online application form.

Application closing date 19 Oct 2017

Senior Management Information System (MIS) Advisor


Chemonics International, As an employee-owned for-profit firm, we strive to provide excellence and value. We set the highest possible performance standards, and we believe our ownership culture and streamlined company model reinforce our development mission, allowing us to be efficient and effective in promoting meaningful change around the world. Chemonics delivers a wide variety of services to support our mission of promoting meaningful change around the world.

Scope of Work

Senior Management Information System (MIS) Advisor

The USAID Global Health Supply Chain – Procurement and Supply Management project

Background

The USAID Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) project is the primary vehicle through which USAID 1) procures and provides health commodities, 2) provides technical assistance to improve partner countries’ management of the supply chain, and 3) collaborates with key international stakeholders to support global health initiatives. There are four main task orders for the project: HIV/AIDS, Malaria, Population and Reproductive Health, and Maternal and Child Health.

Purpose

The Senior Management Information System (MIS) Advisor is responsible for providing project management support for MIS and system strengthening. S/he is responsible of developing and supporting the MIS platforms to be maintained by the GHSC-PSM project and promoting standards across MIS to support interoperability of systems. The Senior MIS Advisor for GHSC-PSM Rwanda collaborates with the global MIS team to increase supply chain data visibility.

The Senior MIS Advisor position requires performance in the areas of leading software development, system implementation and maintenance. S/he is responsible for the provision of systems trainings, help desk support as well as project management. The Senior MIS Advisor is responsible for focusing on logistics management information systems (LMIS) selection, implementation and management as well as supporting a portfolio of tools including, but not limited to inventory management, quantification and forecasting software tools. S/he is responsible for providing technical support to country teams for the coordination of data collection activities in support of operational research, sector assessments and evaluations, and the organization of national and provincial workshops and trainings.

Principal Duties and Responsibilities

  • Provide technical assistance to system strengthening activities and manage MIS activities in Rwanda.
  • Collaborate with GHSC-PSM’s country teams to design and develop solutions to improve the use of data for decision making.
  • With direction from the project Country Director and Technical Director, liaise with the USAID mission to share information and ensure that the mission, collaborative agencies and other organizations are routinely informed about MIS activities.
  • Provide on-the-ground monitoring and use performance indicators to document progress toward the achievement of the project's results.
  • Coordinate and participate in global MIS initiatives to increase supply chain data visibility by implementing global standards and guidelines.
  • Promote sustainability and interoperability by identifying new technologies, functionality, and hardware to continuously refine the GHSC-PSM strategy and solution portfolio.
  • Contribute to the development and implementation of GHSC-PSM portfolio of software solutions to strengthen availability of information to support decision making. This includes the following areas: solution definition and inception, requirements documents, functional specifications, system (s) development, implementation, and the management of internal and external stakeholders.
  • Lead the evaluation of systems, identification of gaps in their functionality, and monitoring and tracking the use of supply chain solutions across Rwanda.
  • Assist with reporting requirements, development of country work plans, and monitoring progress toward the production of the work plan deliverables.
  • Oversee the client-facing presentation of the project’s technical approaches, methodologies, and overall management and performance as it relates to MIS.
  • Lead and manage technical assistance to support the government of Rwanda’s MISs
  • Develop and implement end user training programs to improve the use and analysis of available data.
  • Provide technical oversight to vendor-supported activities to ensure the delivery of high-quality products in accordance with contractual specifications; ensure user compliance with contractual specifications and recommendations.
  • Update and maintain all system documentation (i.e. user manuals, requirements, change requests, release notes).
  • Help identify opportunities and coordinate with partners to address medicines management issues or other issues.
  • Any other activities as required by the supervisor.


Experience, Skills and Qualifications required:

  • Bachelor’s degree along with 5 years of technically relevant work experience in management information systems required; alternately a Master’s degree plus 4 years of experience or more of related work experience in the above areas may be considered in lieu of degree.
  • Experience of 5 years managing a wide variety of informatics and projects’ data and systems, including demonstrated experience in directing technical staff, team members and vendors. Outstanding grasp of information technology concepts and processes.
  • Relevant experience in IT implementations such as logistics Management Information System, Warehouse Management Information system (WMS) or relevant public health supply chain management Information system.
  • Information technology (IT) certifications related to MIS and/or systems-strengthening activities with a baseline understanding of best practices in project management preferred.
  • Demonstrated knowledge of supply chain management, logistics systems, data warehousing, business intelligence, and data visualization preferred.
  • Demonstrated experience with application development and data collection and management.
  • Demonstrated experience working with large, health-related datasets.
  • Demonstrated experience presenting data in a variety of tabular and visual formats.
  • Exhibit a high level of diplomacy while working with government partners at the national or regional levels in resource-constrained settings.
  • Level of Effort and Location


This long-term position will be based in Kigali, Rwanda, with intermittent travel throughout the country

Supervision

The MIS Advisor will report to the Technical Director.

Application Process

Application should include an application letter, detailed Curriculum Vitae, copy of academic qualifications, three professional references, telephone contact and email address, by October 19th at 12 noon.

Please apply to:

The Country Director, GHSC-PSM Project, Rwanda

E-mail your application on: psmrwanda.recruitment@gmail.com and mention “Senior MIS Advisor Application” as subject of your email. Only short-listed candidates will be contacted and no phone calls will be accepted in relation to the subject.

Done at Kigali on October 5, 2017 GHSC-PSM Project Country Director

Senior Health Systems Strengthening Advisor


Chemonics International, As an employee-owned for-profit firm, we strive to provide excellence and value. We set the highest possible performance standards, and we believe our ownership culture and streamlined company model reinforce our development mission, allowing us to be efficient and effective in promoting meaningful change around the world. Chemonics delivers a wide variety of services to support our mission of promoting meaningful change around the world.

Scope of Work

Senior Health Systems Strengthening Advisor

The Global Health Supply Chain – Procurement and Supply Management

Background
The Global Health Supply Chain (GHSC) – Procurement and Supply Management (PSM) project will be the primary vehicle through which USAID will 1) procure and provide health commodities, 2) provide technical assistance to improve partner countries’ management of the supply chain, and 3) collaborate with key international stakeholders to support global health initiatives. There are three main task orders for the project: HIV/AIDS, President’s Malaria Initiative, and Population and Reproductive Health.

Purpose
The Senior Health Systems Strengthening Advisor oversees implementation of capacity building and technical assistance initiatives for MOH staff to ultimately strengthen the overall pharmaceutical supply chain in Rwanda. S/he will provide also technical assistance for pharmaceutical regulation, as well as for pharmacovigilance, rational medicines use and antimicrobial resistance as required. S/he will provide pharmaceutical management care and services at central and district levels, which includes but not limited to HIV, malaria, family planning and maternal child health. S/he will also oversee enhancements and continued momentum to institutionalize the electronic logistics management information system (eLMIS) to improve data visibility and decision making with regards to supply chain management. Along with regulatory, pharmaceutical services and eLMIS interventions, the Senior Health Systems Strengthening Advisor will also identify, develop, and implement new mechanisms for strengthening skills sets in technical areas including but not limited to, warehousing and distribution, forecasting and quantification, and procurement systems.

Principal Duties and Responsibilities

  • In coordination with the Technical Director, develop strategic direction for project-supported health system strengthening and supply chain management technical assistance.
  • Oversee the client-facing presentation of the project’s technical approaches, methodologies, and overall management and performance.
  • Participate and attend key technical meetings and working groups with USAID, partners, other donors, and the MOH, liaising with partners and stakeholders at the central, zonal and district levels.
  • Excellent critical thinking, analysis, meeting facilitation, verbal and written communication, interpersonal interactions and organizational skills.
  • Lead the design and implementation of technical assistance and capacity building initiatives that improve the ability of MOH personnel, including the Logistics Management Office (LMO) staff, to better manage the supply and distribution of priority health commodities. This includes supporting the LMO’s efforts to continue to build the capacity of District Pharmacies (DPs) and SDPs.
  • Lead the design and implementation of technical assistance and capacity building initiatives that improve the ability of MOH to implement the new pharmaceutical regulation and services initiatives.
  • Ensure the development and/or adaptation of tools, guidelines and Standards Operating Procedures (SOPs) for all assigned areas of interventions. Coordinate with other GHSC-PSM staff in the development and update of other materials as needed.
  • Organize and coordinate training programs focused on improving Supply Chain Performance for key supply chain functional areas such Forecasting and Supply Planning, Procurement, Inventory control, Transportation and Distribution, Management Information System and the Rational Medicines Use, Pharmacovigilance, and any other identified areas of intervention that will require interaction and coordination with various partners or organizations.
  • Conduct mentoring visits to DPs in coordination with MOH personnel to conduct on-the-job capacity building and to assess the success of technical interventions.
  • Document and publish success, and innovations in collaboration with relevant stakeholders as part of Project Performance achievements on regular basis.
  • Assist the Technical Director and Country Director in the development and implementation of annual work plans, monitoring and evaluation (M&E) plans, and other reporting requirements as requested and required.
  • Other duties as assigned by the Technical Director.

Experience, Skills and Qualifications Required

  • Advanced professional degree in health, public health, pharmaceutical sciences, or related field, or equivalent relevant experience.
  • Significant experience in pharmaceutical management and rational medicines use as well as capacity building in pharmaceutical management.
  • Experience within the health sector with understanding of HIV, malaria, family planning, maternal child health and community case management for child survival issues.
  • Long-term working resident experience in Rwanda with strong understanding of the Rwanda public health and pharmaceutical sector.
  • Experience in conducting assessments, developing key recommendations and interventions.
  • Previous experience in the development and delivery of training programs is preferred.
  • Excellent interpersonal skills and demonstrated ability to interact professionally with a diverse staff, clients and consultants.
  • Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
  • Proficiency in English including reading, writing and speaking skills with the ability to conduct business.
  • Demonstrated intermediate computer skills in Microsoft Office Suite Applications including Word, Excel, Outlook, and PowerPoint.
  • Availability to travel within Rwanda as needed.
  • Strong logistics and organizational experience.
  • Level of Effort and Location


This long-term position will be based in Kigali, Rwanda, with intermittent travel throughout the country.

Supervision
The Senior Health System Strengthening Advisor will report to the Technical Director.


Application Process
Application should include an application letter, detailed Curriculum Vitae, copy of academic qualifications, three professional references, telephone contact and email address, by October 19th at 12 noon.

Please apply to:

The Country Director, GHSC-PSM Project, Rwanda

E-mail your application on: psmrwanda.recruitment@gmail.com and mention “Senior Health System Strengthening Advisor Application” as subject of your email. Only short-listed candidates will be contacted and no phone calls will be accepted in relation to the subject.

Done at Kigali on October 5, 2017
GHSC-PSM Project Country Director

Program Development Officer


FXB Rwanda is a Rwandan Local Non-Governmental Organization (NGO) created in February 2012. It is affiliated to FXB International; an international NGO created in 1989, whose mission is to fight poverty and HIV/AIDS. In line with its program implementation in seven districts of Rwanda, FXB Rwanda would like to recruit the following staff for the coordination and field offices for the USAID TurengereAbana Program.

Position title: Program Development Officer
Reports to: Technical Team Lead
Number of position: 1
Job location: Coordination Office, Kigali
Period:One year renewable based on performance

JOB PURPOSE:
The program development officer for participating in compilation of monitoring and evaluation reports and annual work plan. She/he will also be responsible for business development through regularly updating the Business Development Matrix and project proposal writing.

Major Responsibilities

  • Assist the Technical Team Lead in compilation of monitoring and evaluation reports from the regional managers and project coordinators;
  • Assist the Technical Team Lead in compilation of the annual plan and Monitoring & Evaluation Plan;
  • Participate in developing quarterly and annual performance reports to be submitted to different donors;
  • Assist the management team in proposal writing and regularly update the Business Development Matrix,
  • Coordinate and participate in M&E related activities as determined by the program, including but not limited to site visits, data collection, data quality assessments, capacity building activities, reports and presentations;
  • Collaborate with Technical Team Lead to provide additional M&E support to program staff as needed;
  • Assist in development and implementation of program baseline surveys and evaluation as well as ongoing routine monitoring;
  • Represent FXB Rwanda in meetings organized by USAID and other partners where necessary;
  • Develop and maintain effective information database on projects, providing resource and necessary support for program inputs and outputs;
  • Perform other duties as may be assigned by the supervisors


DESIRED COMPETENCES

  • Minimum of a bachelor’s Degree in development studies or related field;
  • At least 5 years of experience in project/ program management;
  • Good communication skills in English and Kinyarwanda;
  • Computer literate to a high standard in Microsoft Office
  • Experience in USAID funded programs is an added advantage


How to apply:
Interested candidates with required skills and competences are requested to submit their applications (only hard copies will be accepted) addressed to FXB Rwanda Executive Director. The applications include motivation letter,CVs and well completed FXB application form (found here: DOWNLOAD FORM)

must be submitted to FXB Rwanda coordination office located in Building called BRIDGE 1  in the second floor ( former Rwanda Revenue Authority ) located on the road KN 07 (PoidsLourds to Car Wash, opposite to HYNDAI), not later than Wednesday, October 18th, 2017 at 4:00pm. Only shortlisted candidates will be contacted for exams.

Field Officer


FXB Rwanda is a Rwandan Local Non-Governmental Organization (NGO) created in February 2012. It is affiliated to FXB International; an international NGO created in 1989, whose mission is to fight poverty and HIV/AIDS. FXB Rwanda is currently seeking to recruit for the following positions:

Position title: Field Officer
Reports to: OVC Regional Manager / Southern Province
Number of position: 2
Job location: Nyanza District
Period: One year renewable based on performance


JOB PURPOSE:
The Field officers will be responsible for planning and coordination of DREAMS like activites implemented through peer educators. DREAMS like program aims for HIV Prevention among adolescent girls and young women (AGYW).


MAJOR RESPONSIBILITIES

  • Sensitization of beneficiaries and communities on Sexual and Reproductive Health and Rights (SRHR), Gender Based Violence (GBV), HIV prevention and collaboration with local health centers to ensure beneficiaries’ access to HIV Testing and Counseling (HTC) as well as ensuring access to HIV care and treatment of patients in needs;
  • Train and equip ANTI AIDS club leaders on adolescent counseling techniques on HIV/AIDS;
  • Organize campaigns on menstrual health management and Teenager pregnancies prevention at Youth Friendly Center (YFC) level for club leaders and AGYW;
  • Organize quarterly meetings with ANTI AIDs Club leaders to monitor program activities;
  • Sensitize and train ANTI AIDs Club leaders on family planning, GBV and Gender and Positive Masculinity;
  • Train and equip ANTI AIDs Club leaders / peer educators on HIV Testing and Counseling (HTC) and Adherence to Antiretroviral Therapy (ART);
  • Train and equip ANTI AIDs Club leaders on Family Planning and psychosocial support;
  • Participation in preparation of action plans (weekly, monthly, quarterly,and annually) in consultation with the OC Regional Manager and other colleagues;
  • Participation in monitoring and evaluation of program activities.


DESIRED COMPETENCES

  • Minimum of a bachelor’s in public health, nursing or any other related field;
  • At least 3 years of experience in health promotion activities
  • Computer literate to a high standard in Microsoft Office
  • Good communication skills in English and Kinyarwanda;
  • Must have a driving license, category A
  • Experience in similar position will be an added advantage
  • Experience in USAID funded programs is an added advantage

How to apply:
Interested candidates with required skills and competences are requested to submit their applications (only hard copies will be accepted) addressed to FXB Rwanda Executive Director. The applications include motivation letter, CVs and well completed FXB application form (found here: DOWNLOAD FORM HERE)

must be submitted to FXB Rwanda coordination office located in Building called BRIDGE 1  in the second floor ( former Rwanda Revenue Authority ) located on the road KN 07 (Poids Lourds to Car Wash, opposite to HYNDAI), not later than Wednesday, October 18th, 2017 at 4:00pm. Only shortlisted candidates will be contacted for exams.

Internship – HR Intern


Advertisement: Internship – HR Intern

POSITION TITLE:  HR-Intern

COUNTRY PROGRAM Rwanda

LOCATION: Kigali Head office

RESPONSIBLE TO: HR & Admin Coordinator

STATUS:  Intern

SUPERVISORY CAPACITY:  Nil

DATE: October 2017

COUNTRY PROGRAM MISSION:

The overall goal of ARC’s program in Rwanda is to improve the well-being and self-reliance of the displaced refugee population from eastern DRC and Burundi by ensuring the provision of basic services (adequate health care & nutrition, shelter, water, sanitation & hygiene, HIV/AIDS prevention & treatment), improving food security and enabling economic recovery in six refugee camps located in Rwanda.

PRIMARY PURPOSE OF THE POSITION:

ARC is looking for a vibrant, result driven, innovative and highly involved Intern (non-staff, temporary role with no salary or benefits attached) to support its HR and Administration unit in delivering effective services. This is an opportunity for a fresh or continuing graduate student to explore a career interest while enhancing his/her educational experience through practical and guided hands-on exposure and involvement in Human Resource and Administration tasks and processes. It will also provide the graduate with exposure and learning on the working environment of an International NGO and a better understanding of ARC Rwanda’s mission and activities.

The Intern role will be based in Kigali, and will be directly supervised by the HR & Admin Coordinator and will also be expected to provide level of support to the entire HR& Administration team. The intern will be a self-motivated and client oriented person, with strong sense of personal ethic, integrity, and a big appetite for knowledge and accountability.

PRIMARY DUTIES & RESPONSIBILITIES

  • To support HR unit in monitoring the ongoing official communications using the tracking tool.
  • Assist in daily Front Office operations by ensuring accurate and efficient running of reception area.
  • Collect timesheets and leave forms from employees.
  • To ensure proper filing structure and record keeping of all HR documents.
  • To follow up and distribute official communications as needed.
  • To draft official letters as required.
  • Assist with recruitment activities and coordination which may include: inviting candidates, making interview schedules, phone interviews, give feedback to unsuccessful candidates.
  • Be responsible for collecting absence records.
  • Provide support in administering HR policies and procedures.
  •  Perform other duties as assigned by supervisor.
  • The HR intern should be able to stand in as Front office and Administration Assistant:
  • Serves as a liaison between executives, managers and visitors as required. 
  • Drafts correspondence, edits documents, takes and transcribes minutes of meetings, and performs other administrative duties as requested.
  • Communicates with both internal and external customers in person, via telephone and e-mail.  Maintain a tracking system for all communications.


EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED:
Education:

  • Evidence of recent graduation or current pursuit of a university degree in Human Resource Management or in related field,
  • Fluency level in English language,


KEY BEHAVIORS & ABILITIES:

  • Self-motivated and client-orientated with a strong sense of personal ethic, integrity and a big appetite for quality improvement and accountability to improve stewardship of ARC’s resources
  • Strong interpersonal and intercultural skills with ability to build and maintain strong relationships and trust among stakeholders
  • High level of flexibility and tolerance to ambiguity
  • Ability to work under pressure and adapt to situations as required due to changes on the ground
  • Keen eye for detail
  • Capacity to think ahead and highlight areas of risk and concern
  • Excellent communication skills with a strong sense of diplomacy
  • Ability to work in a sensitive, multi-cultural context as a respectful team player and manager


EXPENSES AND COSTS

All costs such related to the internship MUST be borne by the intern unless provided for by a sponsoring institution, e.g. university, education programme, etc. However, ARC will provide the intern with a modest daily allowance paid at the end of the calendar month, as well as transport facilitation within Kigali to perform any ARC Rwanda procurement related assignments

Interested and qualified candidates should submit applications – to include 1 page Cover Letter, an updated CV, and three names (plus titles & contacts)- to the following email address: RWJobs@arcrelief.org with HR Intern in the Subject line.

Only applications received through the above indicated dedicated email address will be considered. The deadline for submission of applications is October 23rd, 2017 at 17:00hrs. Only short listed candidates will be contacted.

American Refugee Committee is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  American Refugee Committee complies with all applicable laws governing nondiscrimination in employment.

Monday, 25 September 2017

Administrative Assistant


Position Title: Administrative Assistant
Location: Kigali, Rwanda
Department: Operations
Reports to: Gikuriro Chief of Party
Category/Level: BG-5-GEN

Background:
Catholic Relief Services (CRS) carries out the commitment of the bishops of the United States to assist the poor and vulnerable overseas. Catholic identity is at the heart of CRS mission and operations.

CRS started its activities in Rwanda in 1960 and is currently intervening in different sectors, including Agriculture & Food Security, Nutrition, Economic Strengthening & Rural Development, Institutional Strengthening and Peace building. CRS projects are funded by various donors, including the US Government, the United Nations and CRS private funds.

In 2015, CRS was awarded a five-year USAID-funded project, the Integrated Nutrition and WASH Activity (INWA) or “Gikuriro” in Kinyarwanda. The Gikuriro Program aims to improve the nutritional status of women of reproductive age and under-five children with an emphasis on the 1,000-day window of opportunity from pregnancy until a child’s second birthday. Gikuriro focuses on capacity building of relevant district government structures andlocal implementing partners, while also supporting implementation of the Government of Rwanda’s Community-based Food and Nutrition Policy (CBF&NP) and Community-based Environmental Health Promotion Program (CBEHPP) in eight districts.

Job Summary:
The Administrative Assistant is responsible for managing the reception and mailing system for the Gikuriro Program.  The position holder will also manage activities at Gikuriro’s front desk including reception of visitors, managing calls, preparing liquidation and disbursement requests, keeping files and folders up to date and making important contact lists and directories for external communications.

Specific Responsibilities:

  • Ensures reception and orientation of incoming visitors
  • Receives and dispatches incoming telephone calls and manages contact database
  • Manages appointments for the Gikuriro management team
  • Manages and maintains records for the Gikuriro outgoing/incoming courier
  • Ensure follow-up on work with external service providers in the area of courier distribution
  • Manages the use of office meeting room
  • Facilitates international and local travels for Gikuriro staff, as needed
  • Ensures facilitation of hotel booking for incoming Gikuriro international visitors
  • Assist in drafting outgoing correspondences
  • Assists with filing for Gikuriro
  • Assists in preparation of conferences/workshops
  • Assists in data entry when needed
  • Proofread, edit and photocopy documents as needed
  • Provide logistical support for meetings, training workshops, and field trips
  • Write and distribute meeting minutes, including conference call meetings when needed

Other General support

  • Custodian for Gikuriro petty cash, as appropriate
  • Assist in preparing requests for disbursement of Gikuriro-related expenses
  • Reviews and distributes telecommunication monthly invoices for Gikuriro staff
  • Agency-wide Competencies (for all CRS Staff)


These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

Serves with Integrity
Models Stewardship
Cultivates Constructive Relationships
Promotes Learning

This position Specific Competencies:

  • These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results. 
The following are specific to this position:

  • Serves with Integrity
  • Cultivates Constructive Relationships


Key Working Relationships:
Internal: All CRS staff
External: CRS visitors

Qualifications and Personal Professional skills:

  • Diploma in Languages, Secretary, Book keeping , Accounting, Human Sciences or other relevant area of study
  • At least 5years’work experience in similar responsibilities
  • Fluent in written and spoken English and French
  • Proven high level of integrity and discretion
  • Sound profile of team spirit
  • Attention to details and sound level of diligence
  • Proficiency in time management and self-organizational skills
  • Good courtesy and interpersonal communication skills
  • Good command of computer software (MS Office, Word, Excel, outlook, etc.)


How to apply
Electronic applications-including a motivation letter and a current detailed CV should be addressed to the CRS Country Representative exclusively at RW_HR@global.crs.org not later than Thursday October 5, 2017 at 5:00pm. 

Due to anticipated high interest in this post and the expected number of applicants, only short-listed candidates will be contacted.

Kigali September 20, 2017
Darren Posey
Country Representative

Senior Accountant


These Numbers Have Faces is a non-profit organization that operates in Rwanda to lead and empower young African leaders to lead and impact their own communities. We are a leadership-based organization striving to launch the next generation of African change makers.

We are looking forward to hire a qualified Senior Accountant to fulfill the following duties and responsibilities.

Duties & Responsibilities

  • Preparing financial statements, and able to provide an interpretation of financial information.
  • Monitoring Organization spending and using the same to predict future financial.
  • Developing management mechanism for purposes of minimizing the organizational financial risks.
  • Managing the accounting and monitoring organization finance systems.
  • Managing and participating in the preparation of the organization budgets, making sure spending is in line with the budgets.
  • Updating the organization regarding changes in the regulations that may affect organization’s operation.
  • Working with auditors and provide relevant information as far as financial audit is concerned and ensure timely implementation of audit recommendations.
  • Developing good working relationships with all departments and the directory team to help make financial decisions.
  • Calculate and declare PAYE, RSSB and other form of taxes and remit them to the government.
  • Prepare, process and payment of all invoices and vouchers on timely manner.
  • Prepare payrolls and timely salary payments for THNF staff.
  • Conduct monthly bank reconciliations and provide monthly reports.
  • Proper keeping of all accounting records.
  • Record all assets and maintain an updated assets register.
  • Maintain petty cash and its proper use.

Skills and Specifications

  • A good command of QuickBooks software and other accounting softwares.
  • Good communication skills (Proficiency of spoken and written English is a must)
  • An analytical capability.
  • A meticulous attention to details.
  • Must have strong interpersonal skills.

Education and Qualifications
A first degree in Financial Management with experience of at least 3 years in the related field

N.B: Qualified and interested candidates should submit their application letter, CV & other relevant documents to the following emails; lauren@thesenumbers.org / scovia@thesenumbers.com, not later than 17th October 2017.

Tuesday, 8 August 2017

Cost and Management Accountant


CIMERWA Ltd is Rwanda's largest cement manufacturer with capacity of 600,000tons of cement per year with PPC Ltd having 51% shareholding.The company Operates a dry process technology Plant in Muganza Sector, Rusizi District in Western Province. As part of its localization and optimization plans the Company is recruiting professionals to fully optimize its production capacity and hence cater for the country's growing demand for cement and that of the region.

CIMERWA Ltd is looking for experienced professional to fill the following vacancy;
Cost and Management Accountant

Qualification:

  • A minimum of a Bachelor's degree in Finance or Accounting.
  • A Professional qualification such as ACCA, CPA etc. would be an added advantage.

Experience:

  • At least 3 years relevant experience in a similar role in a manufacturing company.


Special Requirements:

  • To be Rwandan by Nationality;
  • Exceptional knowledge of standard cost accounting and variance analysis.
  • Excellent analytical and numerical abilities.
  • Ability to work under tight deadlines and pressure.
  • The ability to work as part of a team.
  • Proficiency in ICT;
  • High level of English proficiency (Read, Write & Speak), Integrity and honesty.
  • Excellent communication and interpersonal skills;
  • Kinyarwanda; French or Swahili would be advantageous.


Reporting to the Chief Finance Officer the Cost and Management Accountant will be responsible for;

  • Planning, Studying, and collecting data to determine costs of business activity such as raw material purchases, inventory and labor.
  • Capital expenditure reporting and cash flow management.
  • Analyzing changes in product design, raw materials, manufacturing methods or services provided, to determine effects on cost.
  • Analyzing actual manufacturing costs and preparing periodic reports comparing standard costs to actual production costs.
  • Recording cost information for use in controlling expenditures.
  • Analyzing audits of costs and preparing reports.
  • Making estimates of new and proposed product costs.
  • Providing management with reports specifying and comparing factors affecting prices and profitability of products or services.
  • Maintaining Cost Accounting System.
  • Assisting in Month end close of the General Ledger.
  • Conducts physical inventories and monitors cycle count program.
  • Reconciles finished goods inventories.


HOW TO APPLY:

Interested candidates are requested to submit the application at CIMERWA Ltd head office at BUGARAMA, RUSIZI District, and western Province or at its liaison office at KIMIHURURA, City of Kigali and/or at E-mail:cimerwa@cimera.rw copies of their Degree certificates, application letter, detailed curriculum vitae and any other relevant certificates not later than Friday 11th August 2017.

Manager, Centre of Innovative Teaching and Learning in ICT


he Mastercard Foundation is a global foundation based in Toronto, Canada. Our programs promote financial inclusion and advance youth learning in Africa. The Foundation was established in 2006 through the generosity of Mastercard when it became a public company. From inception, the Foundation was designed to be a separate entity and independent from Mastercard. Our policies, operations and funding decisions are made by our President and Board of Directors.

POSITION:  Manager, Centre of Innovative Teaching and Learning in ICT

LOCATION:          Kigali, Rwanda

About The MasterCard Foundation

The Mastercard Foundation is a global foundation based in Toronto, Canada. Our programs promote financial inclusion and advance youth learning in Africa. The Foundation was established in 2006 through the generosity of Mastercard when it became a public company. From inception, the Foundation was designed to be a separate entity and independent from Mastercard. Our policies, operations and funding decisions are made by our President and Board of Directors.

The Foundation believes that every person has the potential to transform their lives and improve the lives of their families and communities. The Foundation collaborates with partners to advance sustainable and scalable solutions in microfinance and youth learning, focusing on countries that face high rates of poverty and growing numbers of out-of-school youth. Much of this work will be accomplished by building strong institutions in developing countries – particularly Africa – and investing in robust evaluation and learning agendas.

The Foundation values innovative and fresh thinking as it strives to become a global thought-leader. Its work is achieved by a strategic, nimble and highly entrepreneurial team with a proactive and results-oriented approach to its philanthropic activities. The organization’s culture is shaped by people who are driven and passionate about the Foundation’s mission.

COUNTRY OFFICE IN KIGALI, RWANDA

The Mastercard Foundation is opening an office in Rwanda to support two new initiatives:

Rwanda Employment and Enterprise Development Initiative (REEDI) will increase productive employment for young people; expand access to financial inclusion for tourism related businesses and improve the capabilities of, and coordination between, key stakeholders, in the tourism and hospitality industry; and,

Secondary Education Teachers’ Initiative which seeks to improve the quality of teaching and learning in secondary schools.

An office in Kigali provides an opportunity to oversee the management and implementation of the two initiatives, drive the country-level coordination of all Foundation interventions and represent the Foundation at a country level in close liaison with senior management in Toronto, Canada.

THE CENTRE

The Centre for Innovative Teaching and Learning in ICT will be housed in a university setting in Kigali, but will operate independently. The Centre will be managed by the Mastercard Foundation and will benefit from being co-located with a like-minded African institution in Rwanda to benefit from cross fertilization of ideas and to gain operational efficiencies.

The Centre will spark innovation and promote promising practices in the use of ICT for teaching and learning through a range of activities targeted at education leaders, practitioners and innovators from across Africa.

The Centre will foster ICT innovations by working with innovators and ICT entrepreneurs and will share best practices and advance research to disseminate “what works” in ICT policy and practice.  The Centre will also develop and host multiple sessions each year with a range of ICT players from across the continent.

THE POSITION

Reporting to the Director Education and Learning, the Manager for the Center will play an integral role in bringing the Centre to life. The Manager will have overall responsibility for both launching the Centre and leading its ongoing operations. This role is ideal for an entrepreneurial leader who is comfortable developing and launching programs and juggling a range of duties on an ongoing basis from managing a dynamic physical space to executing creative programming for a diverse range of audiences.

The Manager will work collaboratively with members of the Foundation team in Rwanda and Foundation staff in Toronto to lead the implementation of the Centre as part of the Secondary Education Teachers Initiative and will ensure the visibility of the initiative through high level engagement in the field. The Manager will promote the highest standard of program management and leadership in accordance with the vision, mission and guiding principles of the Mastercard Foundation.

Specific Responsibilities

  • Lead and manage the Centre for Innovative Teaching and Learning in ICT in Rwanda.
  • Support the strategic development and evaluation of all aspects of the Centre.
  • Work closely with the Toronto team to configure the physical space for the Centre.
  • Build and maintain strong relationships with the host institution and leverage their skills and capabilities.
  • Develop and manage a detailed work plan for Centre activities.
  • Partner with senior management in Toronto to establish and manage a budget for the Centre.
  • Plan, execute and manage a broad range of Centre activities including convening’s, funding innovations and developing a virtual platform.
  • Manage and develop Centre staff, over time, to achieve the objectives of the Centre.
  • Provide expertise and technical support to the initiative to improve teaching and learning in Africa.
  • Work collaboratively with colleagues on the Country team and other Foundation teams to advance the broader Secondary Education Teachers Initiative.
  • Work with the Country Representative and Foundation Leadership to build and manage relationships and liaise with partners, employers, community and key stakeholders relevant to the Foundation’s portfolio in Rwanda.
  • Build and manage relationships with thought leaders and global stakeholders in the field to increase the Foundation’s knowledge base, visibility and contribution to teacher development initiatives in Africa and beyond.
  • Communicate progress and learnings from the Centre internally across the Foundation and externally with partners, policy makers and collaborators in the field.
  • Attend relevant conferences and seminars to maintain an up-to-date knowledge base on emergent trends and issues that are geared towards improving teaching and learning in ICT and to build the reputation of the Centre and broader program.
  • Engage with and support the work of the Initiative Working Group.
  • Other duties as required.


Skills, Qualifications, and Experience

  • Master’s degree or higher in international education and/or teacher training and development.
  • Minimum of six (6) years’ experience in the education sector, including teacher professional development.
  • Minimum of three (3) years’ experience leading and managing a team.
  • Greater consideration will be given to individuals with local knowledge and experience.
  • Strong understanding of education policy, practice and issues across the continent.
  • Experience with integration of technology in education. Experience with educational technology (EdTech) hubs will be an advantage.
  • Experience and knowledge in using ICT for teaching and learning technology.
  • Experience with running and managing a space such as a school or conference centre.
  • A successful track record of leading and managing programs and building partnerships.
  • Substantive knowledge of key issues and emerging trends and barriers in teacher education.
  • Excellent prioritization and time management skills with strong attention to detail.
  • Demonstrated strong organizational skills in a multi-cultural setting.Ability to handle multiple tasks, reprioritizing tasks where necessary.
  • Superior written and verbal communication and presentation skills in English.
  • Ability to set and achieve clear objectives and deadlines to meet deliverables.
  • Proficient computer skills including Word, Excel and PowerPoint.
  • Flexible, intellectually curious and open. This individual is comfortable with ambiguity, receptive to new ideas and is also willing to change when presented with best options.
  • Is confident and comfortable challenging expert opinion.
  • Act as a change agent to drive innovation forward by fostering collaboration with cross functional groups and teams.
  • Demonstrates a high degree of interpersonal skills with the ability to manage relationships at all levels both internally and externally.
  • Innovative and entrepreneurial. This individual can formulate and develop new or creative approaches to problems and inspires others on the team to do so as well.
  • Professional maturity and sensitivity to working within different cultures.
  • Impeccable integrity as demonstrated through solid judgement.


BENEFITS AND COMPENSATION

The Foundation offers an excellent benefits package and a salary that is commensurate with experience.

LOCATION

This position is located at the Foundation’s office in Kigali, Rwanda.

TO APPLY

Applications will be accepted on a rolling basis, with the position beginning immediately.

Please email your resume along with a cover letter explaining your interest in the position to humanresources@mastercardfdn.org, indicating “Manager, Center for Innovative Teaching and Learning in ICT” in the subject line of your email. All applications are appreciated; however, please note that only those candidates selected for an interview will be contacted.

APPLICATION DEADLINE

The application deadline for this posting is August 14th, 2017.

The MasterCard Foundation welcomes and encourages applications from all individuals. Accessibility accommodations are available on request for candidates taking part in all aspects of the selection process.

Operational Support Assistant


he Mastercard Foundation is a global foundation based in Toronto, Canada. Our programs promote financial inclusion and advance youth learning in Africa. The Foundation was established in 2006 through the generosity of Mastercard when it became a public company. From inception, the Foundation was designed to be a separate entity and independent from Mastercard. Our policies, operations and funding decisions are made by our President and Board of Directors.

POSITION: Operational Support Assistant

LOCATION:          Kigali, Rwanda

About The MasterCard Foundation

The Mastercard Foundation is a global foundation based in Toronto, Canada. Our programs promote financial inclusion and advance youth learning in Africa. The Foundation was established in 2006 through the generosity of Mastercard when it became a public company. From inception, the Foundation was designed to be a separate entity and independent from Mastercard. Our policies, operations and funding decisions are made by our President and Board of Directors.

The Foundation believes that every person has the potential to transform their lives and improve the lives of their families and communities. The Foundation collaborates with partners to advance sustainable and scalable solutions in microfinance and youth learning, focusing on countries that face high rates of poverty and growing numbers of out-of-school youth. Much of this work will be accomplished by building strong institutions in developing countries – particularly Africa – and investing in robust evaluation and learning agendas.

The Foundation values innovative and fresh thinking as it strives to become a global thought-leader. Its work is achieved by a strategic, nimble and highly entrepreneurial team with a proactive and results-oriented approach to its philanthropic activities. The organization’s culture is shaped by people who are driven and passionate about the Foundation’s mission.

COUNTRY OFFICE IN KIGALI, RWANDA

The Mastercard Foundation is opening an office in Rwanda to support two new initiatives:

Rwanda Employment and Enterprise Development Initiative (REEDI) will increase productive employment for young people; expand access to financial inclusion for tourism related businesses and improve the capabilities of, and coordination between, key stakeholders, in the tourism and hospitality industry; and,

Secondary Education Teachers’ Initiative which seeks to improve the quality of teaching and learning in secondary schools.

An office in Kigali provides an opportunity to oversee the management and implementation of the two initiatives, drive the country-level coordination of all Foundation interventions and represent the Foundation at a country level in close liaison with senior management in Toronto, Canada.

THE POSITION

The Operational Support Assistant will report to the Director, Education and Learning and Youth Livelihood with a dotted line to the Senior Program Manager, Youth Livelihoods and work directly with team members in the Country Office. This position will have frequent interactions with other Foundation staff in Toronto, Canada. The successful candidate will demonstrate the Foundation's core values - Achievement, Innovation and Collaboration.

Specific Responsibilities

  • Act as initial contact for individuals contacting the office and advise regarding the most appropriate avenues to handle efficiently.
  • Build, liaise and sustain relationships with employees, external stakeholders and general public on behalf of the Country Office.
  • Provide administrative support to all Kigali office staff.
  • Manage and coordinate calendars including prioritizing and resolving scheduling conflicts as required.
  • Coordinate and/or support global travel arrangements including hotel bookings, ground/air transportation, travel itineraries and meeting briefs in advance of all trips. This could also include visas, mobile roaming packages and expense reports.
  • Act as the office’s first point of call for any queries and answer internal and external calls promptly and politely.
  • Assist with budget preparation and forecasting.
  • Prepare meeting documents and manage material as appropriate.
  • Assist with special projects.
  • Facilitate other administrative processes as needed.
  • Facilitate internal communication within the team.
  • Schedule meetings and coordinate related logistics such as room bookings, catering, refreshments, and document preparation for all attendees.
  • Coordinate logistics of project meetings and events including scheduling and hosting of external guests.
  • Create, maintain and update the organization of files and records for both teams.
  • Manage agenda and chair bi-weekly FI and YL team meetings.
  • Maintain organization of the database, shared network drives and SharePoint sites.
  • Oversee and manage facilities and office management which would include ordering and maintaining supplies, health and safety, etc.
  • Other duties as assigned.


Skills, Qualifications, and Experience

  • Successful Completion of a College diploma or University degree.
  • Minimum three (3) to five (5) years of experience in an Administrative Assistant role in a fast-paced environment.
  • Local knowledge and experience preferred.
  • Ability to cope with flexibility, thrive with energetic colleagues, and take initiative.
  • High level of proficiency with current technology including; Microsoft Office, with an emphasis on Word, Excel, Outlook and PowerPoint.
  • Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications.
  • Ability to plan ahead and manage work in order to meet deadlines.
  • Excellent prioritization and time management skills.
  • Excellent interpersonal skills, exhibiting grace under pressure.
  • Ability to analyze financial data (budgets) and format Word or PPT documents.
  • Excellent initiative and possess a "take charge" attitude and sense of ownership.
  • Strong communication skills in English; written and spoken.
  • Driven and results-oriented.
  • Service oriented with a willingness to take on a variety of tasks/activities.
  • Must be able to work independently with little direction or supervision, and possess ability to coordinate and manage multiple projects.
  • Flexible and adaptable to changing priorities.
  • Ability to set and achieve clear objectives.
  • Professional maturity. 
  • Sensitivity to working within different cultures.
  • Impeccable integrity.


BENEFITS AND COMPENSATION

The Foundation offers an excellent benefits package and a salary that is commensurate with experience.

LOCATION

This position is located at the Foundation’s office in Kigali, Rwanda.

TO APPLY

Applications will be accepted on a rolling basis, with the position beginning immediately. Please email your resume along with a cover letter explaining your interest in the position to humanresources@mastercardfdn.org, indicating “Operational Support Assistant” in the subject line of your email. All applications are appreciated; however, please note that only those candidates selected for an interview will be contacted.

APPLICATION DEADLINE

The application deadline for this posting is August 14th, 2017.

The MasterCard Foundation welcomes and encourages applications from all individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Program Manager, Youth Employment


he Mastercard Foundation is a global foundation based in Toronto, Canada. Our programs promote financial inclusion and advance youth learning in Africa. The Foundation was established in 2006 through the generosity of Mastercard when it became a public company. From inception, the Foundation was designed to be a separate entity and independent from Mastercard. Our policies, operations and funding decisions are made by our President and Board of Directors.

POSITION:  Program Manager, Youth Employment

LOCATION:          Kigali, Rwanda

About The MasterCard Foundation

The Mastercard Foundation is a global foundation based in Toronto, Canada. Our programs promote financial inclusion and advance youth learning in Africa. The Foundation was established in 2006 through the generosity of Mastercard when it became a public company. From inception, the Foundation was designed to be a separate entity and independent from Mastercard. Our policies, operations and funding decisions are made by our President and Board of Directors.

The Foundation believes that every person has the potential to transform their lives and improve the lives of their families and communities. The Foundation collaborates with partners to advance sustainable and scalable solutions in microfinance and youth learning, focusing on countries that face high rates of poverty and growing numbers of out-of-school youth. Much of this work will be accomplished by building strong institutions in developing countries – particularly Africa – and investing in robust evaluation and learning agendas.

The Foundation values innovative and fresh thinking as it strives to become a global thought-leader. Its work is achieved by a strategic, nimble and highly entrepreneurial team with a proactive and results-oriented approach to its philanthropic activities. The organization’s culture is shaped by people who are driven and passionate about the Foundation’s mission.

COUNTRY OFFICE IN KIGALI, RWANDA

The Mastercard Foundation is opening an office in Rwanda to support two new initiatives:

Rwanda Employment and Enterprise Development Initiative (REEDI) will increase productive employment for young people; expand access to financial inclusion for tourism related businesses and improve the capabilities of, and coordination between, key stakeholders, in the tourism and hospitality industry; and,

Secondary Education Teachers’ Initiative which seeks to improve the quality of teaching and learning in secondary schools.

An office in Kigali provides an opportunity to oversee the management and implementation of the two initiatives, drive the country-level coordination of all Foundation interventions and represent the Foundation at a country level in close liaison with senior management in Toronto, Canada.

THE POSITION

Reporting to the Senior Program Manager Youth Livelihoods, this position will support the design and delivery of the Foundation’s Youth Employment Initiative.  The Program Manager will work collaboratively with members of the Youth Livelihoods team as well as the Finance, Learning and Strategy and Financial Inclusion teams in Toronto to implement and improve the initiative strategy, support the implementation of the initiative with select partners and ensure the visibility of the initiative through high level engagement in the field.

The Program Manager will manage a set of partners as well as leverage the development of new partnerships to support the Initiative. The Program Manager will work closely with the Senior Program Manager and other Foundation staff to promote the highest standard of program management and leadership in accordance with the vision, mission and guiding principles of The Mastercard Foundation.

Specific Responsibilities

  • Support the REEDI Initiative in Rwanda, including related partnerships, stakeholder engagement, learning, strategy and coordination.
  • Engage with and coordinate the work of the Initiative Working Group.
  • Work with the Country Representative, Initiative team and Foundation Leadership to build and manage relationships, liaise with partners, employers, community and key stakeholders relevant to the Foundation’s portfolio in Rwanda.
  • Work collaboratively with colleagues in the Country team and other Foundation teams to identify and evaluate new opportunities. 
  • Support the strategy development and evaluation of the Rwanda Employment and Enterprise Initiative.
  • Identify, design, develop and recommend projects for funding.  This work includes field visits, due diligence of potential partners and projects, program and budget development.
  • Identify, develop and manage private sector and industry related partnerships with a focus on employers.
  • Ensure alignment and coordination of Initiative programs with global, regional and national policies, priorities and opportunities for contribution to the field of improving teaching and learning.
  • Communicate progress and learnings from projects internally across the Foundation and externally with partners, policy makers and collaborators in the field.
  • Attend relevant conferences and seminars to maintain an up-to-date knowledge base on emergent trends and issues that are geared towards improving teaching and learning and to build reputation of the program.
  • Coordinate internal and external advisory groups to ensure regular consultation, convening and update on the progress of the initiative.
  • Plan, coordinate and implement regional and global workshops, sessions and other meetings to support improved teaching and learning in collaboration with partners and Foundation team.
  • Other duties as required.


Skills, Qualifications, and Experience

  • Master’s degree in economics, business administration, tourism or hospitality related studies.  
  • Minimum six (6) years’ experience in development work, particularly private sector, entrepreneurship and/or employment. This experience could also include working in the tourism and hospitality training sector, management, customer service or experience working with a managing multi stakeholders and/or private sector partnerships.
  • Substantive knowledge of key issues and emerging trends in youth employment in Africa and globally with an emphasis on tourism and hospitality.
  • Greater consideration will be given to individuals with local knowledge and experience.
  • A successful track record of leading and managing programs and building partnerships across government, the private sector and civil society.
  • Innovative, entrepreneurial and able to formulate and develop a new or creative approach to a problem and inspires others on the team to do so as well.
  • Substantive knowledge of key issues and emerging trends/barriers in tourism and hospitality.
  • Demonstrated competencies and experience in building capacity of SMEs and institutions.
  • Experience with global grant making.  This experience may come from working in another funding organization, corporation or an NGO. 
  • Excellent prioritization and time management skills with strong attention to detail.
  • Demonstrated strong organizational skills.  Ability to handle multiple tasks, reprioritizing tasks where necessary. 
  • Superior written and verbal communication and presentation skills in English. Fluency in other languages relevant to the work, particularly French or Kinyarwanda, is also desirable.
  • Ability to set and achieve clear objectives and deadlines to meet deliverables.
  • Proficient computer skills including Word, Excel and PowerPoint.
  • Flexible, intellectually curious and open. This individual is comfortable with ambiguity, receptive to new ideas and is also willing to change when presented with best options.
  • Is confident and comfortable challenging expert opinion.
  • Act as a change agent to drive innovation forward by fostering collaboration with cross functional groups and team.
  • Demonstrates a high degree of interpersonal skills with the ability to manage relationships at all levels both internally and externally.
  • Innovative and entrepreneurial. This individual can formulate and develop a new or creative approach to a problem and inspires others on the team to do so as well.
  • Professional maturity and sensitivity to working within different cultures.
  • Impeccable integrity as demonstrated through solid judgement.

BENEFITS AND COMPENSATION

The Foundation offers an excellent benefits package and a salary that is commensurate with experience.

LOCATION

This position is located at the Foundation’s office in Kigali, Rwanda.

TO APPLY

Applications will be accepted on a rolling basis, with the position beginning immediately. Please email your resume and cover letter explaining your interest in the position to humanresources@mastercardfdn.org.  Please include Program Manager Youth Employment in the subject line.  All applications are appreciated; however, please note, only those candidates selected for an interview will be contacted.

APPLICATION DEADLINE

The application deadline for this posting is August 14th, 2017.

The Mastercard Foundation welcomes and encourages applications from all individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Monday, 17 July 2017

Operational Support Assistant


POSITION:           Operational Support Assistant

LOCATION:          Kigali, Rwanda

About The MasterCard Foundation

The Mastercard Foundation is a global foundation based in Toronto, Canada. Our programs promote financial inclusion and advance youth learning in Africa. The Foundation was established in 2006 through the generosity of Mastercard when it became a public company. From inception, the Foundation was designed to be a separate entity and independent from Mastercard. Our policies, operations and funding decisions are made by our President and Board of Directors.

The Foundation believes that every person has the potential to transform their lives and improve the lives of their families and communities. The Foundation collaborates with partners to advance sustainable and scalable solutions in microfinance and youth learning, focusing on countries that face high rates of poverty and growing numbers of out-of-school youth. Much of this work will be accomplished by building strong institutions in developing countries – particularly Africa – and investing in robust evaluation and learning agendas.

The Foundation values innovative and fresh thinking as it strives to become a global thought-leader. Its work is achieved by a strategic, nimble and highly entrepreneurial team with a proactive and results-oriented approach to its philanthropic activities. The organization’s culture is shaped by people who are driven and passionate about the Foundation’s mission.

COUNTRY OFFICE IN KIGALI, RWANDA

The Mastercard Foundation is opening an office in Rwanda to support two new initiatives:

Rwanda Employment and Enterprise Development Initiative (REEDI) will increase productive employment for young people; expand access to financial inclusion for tourism related businesses and improve the capabilities of, and coordination between, key stakeholders, in the tourism and hospitality industry; and,

Secondary Education Teachers’ Initiative which seeks to improve the quality of teaching and learning in secondary schools.

An office in Kigali provides an opportunity to oversee the management and implementation of the two initiatives, drive the country-level coordination of all Foundation interventions and represent the Foundation at a country level in close liaison with senior management in Toronto, Canada.

THE POSITION

The Operational Support Assistant will report to the Director, Education and Learning and Youth Livelihood with a dotted line to the Senior Program Manager, Youth Livelihoods and work directly with team members in the Country Office. This position will have frequent interactions with other Foundation staff in Toronto, Canada. The successful candidate will demonstrate the Foundation's core values - Achievement, Innovation and Collaboration.

Specific Responsibilities

Act as initial contact for individuals contacting the office and advise regarding the most appropriate avenues to handle efficiently.
Build, liaise and sustain relationships with employees, external stakeholders and general public on behalf of the Country Office.
Provide administrative support to all Kigali office staff.
Manage and coordinate calendars including prioritizing and resolving scheduling conflicts as required.
Coordinate and/or support global travel arrangements including hotel bookings, ground/air transportation, travel itineraries and meeting briefs in advance of all trips. This could also include visas, mobile roaming packages and expense reports.
Act as the office’s first point of call for any queries and answer internal and external calls promptly and politely.
Assist with budget preparation and forecasting.
Prepare meeting documents and manage material as appropriate.
Assist with special projects.
Facilitate other administrative processes as needed.
Facilitate internal communication within the team.
Schedule meetings and coordinate related logistics such as room bookings, catering, refreshments, and document preparation for all attendees.
Coordinate logistics of project meetings and events including scheduling and hosting of external guests.
Create, maintain and update the organization of files and records for both teams.
Manage agenda and chair bi-weekly FI and YL team meetings.
Maintain organization of the database, shared network drives and SharePoint sites.
Oversee and manage facilities and office management which would include ordering and maintaining supplies, health and safety, etc.
Other duties as assigned.
Skills, Qualifications, and Experience

Successful Completion of a College diploma or University degree.
Minimum three (3) to five (5) years of experience in an Administrative Assistant role in a fast-paced environment.
Local knowledge and experience preferred.
Ability to cope with flexibility, thrive with energetic colleagues, and take initiative.
High level of proficiency with current technology including; Microsoft Office, with an emphasis on Word, Excel, Outlook and PowerPoint.
Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications.
Ability to plan ahead and manage work in order to meet deadlines.
Excellent prioritization and time management skills.
Excellent interpersonal skills, exhibiting grace under pressure.
Ability to analyze financial data (budgets) and format Word or PPT documents.
Excellent initiative and possess a "take charge" attitude and sense of ownership.
Strong communication skills in English; written and spoken.
Driven and results-oriented.
Service oriented with a willingness to take on a variety of tasks/activities.
Must be able to work independently with little direction or supervision, and possess ability to coordinate and manage multiple projects.
Flexible and adaptable to changing priorities.
Ability to set and achieve clear objectives.
Professional maturity.
Sensitivity to working within different cultures.
Impeccable integrity.
BENEFITS AND COMPENSATION

The Foundation offers an excellent benefits package and a salary that is commensurate with experience.

LOCATION

This position is located at the Foundation’s office in Kigali, Rwanda.

TO APPLY

Applications will be accepted on a rolling basis, with the position beginning immediately. Please email your resume along with a cover letter explaining your interest in the position to humanresources@mastercardfdn.org, indicating “Operational Support Assistant” in the subject line of your email. All applications are appreciated; however, please note that only those candidates selected for an interview will be contacted.

APPLICATION DEADLINE

The application deadline for this posting is August 4, 2017.

The MasterCard Foundation welcomes and encourages applications from all individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Monitoring, Evaluation and Learning Director


Abt Associates, a global leader in implementing technical assistance programs and research in the fields of economic growth, agriculture, social and environmental policy, and climate change, seeks highly qualified candidates for the anticipated five-year USAID-funded Feed the Future Rwanda Orora Wihaze project, which will promote the production, processing, distribution, and commercialization of animal-source foods to increase the availability and consumption of protein. Orora Wihaze will ultimately seek to improve the dietary diversity of pregnant and lactating women and children aged 6-23 months.

Monitoring, Evaluation and Learning Director – The Monitoring, Evaluation and Learning Director (MEL) will manage monitoring and evaluation systems to ensure data quality and regular reporting of project results, and will participate in ongoing learning and adaptive management of project interventions.

Candidates must have a Master’s degree in a relevant field and at least 8 years of experience leading monitoring, evaluation, and learning activities, including maintaining databases, provide training to local partners, and contributing to adaptive management and learning. USAID experience required; Feed the Future experience highly preferred.

How To Apply:

Interested candidates may send a CV and cover letter to RwandaJobs@abtassoc.com.

Please include the title of the position and “Orora Wihaze” in the subject line of the email. One email per position application. Deadline for applications is Friday, 28 July 2017. All positions are contingent upon program award and funding.

Rwandan nationals are encouraged to apply. Only qualified candidates will be contacted.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits.