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Monday, 5 December 2016

Finance Manager - Save the Children Rwanda


Posted By on Monday, December 05, 2016

Save the Children is the world's leading independent organisation for children. We work in 120 countries. We work together, with partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. Save the Children works in thirteen districts in Rwanda with a current staff complement of approximately 164 staff.

SC Rwanda Country Office seeks to hire qualified, committed and experienced National to fill the following position:

Position: Finance Manager

Place of Work: Kigali
Reports to: Finance Director
Staff directly reporting to this post: Finance coordinator, Finance Assistant and Finance Intern
Time frame:  Open Ended                                                  
Tentative start date:  ASAP

CHILD SAFEGUARDING:

Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

PURPOSE OF POSITION:

Responsible for the overall accounting and book keeping functions of SCI. In addition; the position will be responsible for efficient and effective management of SC cash flows, updating and reconciling the accounting ledgers, managing the end of period procedures, capitalization of fixed assets and ensuring the generation of monthly financial reports to head office. The position is also responsible for technical supervision of the field finance officers

KEY AREAS OF ACCOUNTABILITY:

Financial Systems and financial reporting.
Ensure that all cash and cheque payments for goods and services rendered to SC are paid as they become due as per the provision of the finance manual.
Review and conduct monthly reconciliations of CO bank accounts and cash accounts to identify differences and discrepancies in the accounts and prepare adjusting journals to make the relevant corrections.
Preparation of the MFR and schedules  within stipulated timelines and analysis the reports to advice SMT on the financial health of SCI
 Manage and maintain the capitalised SC fixed asset (FA) schedule tracking acquisitions, disposals and write offs and compute monthly depreciation charges.
Review budget proposals to ensure that it includes all appropriate costs before submission;
Support the FD in preparation of annual financial statements and schedules and ensures that SCI adheres to M/E  and Y/E procedures for audit readiness
Feeds into the Country office MCC in financial management aspects
Provides the regional office with monthly, quarterly and other  adhoc reports as required
Analyses Regional office reports and pick best practices for adopting in CO
Prepares liquidation schedules for TG and updated TG Provisions
Ensures prepayments for medical and other staff benefits are expensed in a timely manner
Liaise with awards, centre and regional office to coordinate clearance of intercountry and member expenses
Financial Planning and Decision Making
Assist the FD in management of the NAF by ensuring that costs relates to donors are recharged to source of funds  once they are active
Facilitates in budget development and need of the finance department
Leads BVA meetings to ensure that payments , commitments and accruals are well managed in relation to donor expenditures

C) Treasury function

Ensure preparation and timely submission of monthly funds requests for the country program from the funding sources to ensure there’s sufficient liquidity at all times
Works with the Regional office and Centre to ensure international payments are made on time
Ensures the CO maintains the stipulated level of cash balances
Contributes to the EARO strengthening measures in cash management
Picking best practices in cash management from other countries for use in strengthening cash management in the country office
Ensures field office cash are maintained within the levels stipulated by the SOD
Coordinates with awards to ensure that in country donor receipts and other receipts are well documented in the Agresso
Developing and reviewing of  controls to ensure strong checks and balances
Reviews cash balances from all field offices and makes decision in the event of emergency cash needs
Ensure forex transactions are well recorded and are well planned based on need
In charge of all banks correspondences
Financial Accounting
Ensures that all Payments adhere to SCI and donor policies and are made on a timely basis
Document key gaps in the SCI payment cycle and recommends improvements on a continuous basis
Ensures data quality of all transactions entered into Agresso and lead in data quality improvements in the country office
Ensures Journals and invoice posting are well supported before being entered into Agresso
Promotes awareness of the accounting codes for SCI by sharing tools that make it easy for finance and non-finance to identify appropriate codes
Ensures that every finance staff delivers on  the single account reconciliation for all balance sheet accounts
Supports finance and awards team training needs for Agresso and facilitates their capacity building
Ensures proper work flow between departments to ensure that transactions are captured within acceptable timelines
Ensures that Finance department meets soft close and hard close deadlines and that all unusual transactions and unsupported entries are investigated and resolved in a reasonable manner
Facilitates donor reporting by ensuring that all data is captured in Agresso and costs are accrued at close out where applicable
Reviewing financial systems procedures and practices to ensure that it is compliant to SCI policies and donor policies
Maintenance of effective filling of financial documentation and ensure they can be accessed on demand within reasonable time
Risk Management and assurance
Monitor and advise management on the changes in local legislation, accounting practices, tax-regulations and implement necessary changes as recommended by management.
Ensure timely statutory deductions , tax payments and declaration
Facilitates the audit by ensuring that documents are availed during audits and feeds into the audit management by the auditors
Implement the audit recommendations from various audits and maintain a tracker of all audit queries
Advise both finance and non-finance staff over matters of internal control compliance, periodically review the suitability of the existing controls to ensure they are adequate enough to minimise the risk exposure of SCI but that they reinforce the proper implementation of programs. Recommend to management any controls that may be necessary to close any foreseen risks.
Provide a strategic network with banks and financial institutions to ensure the Country office and field program bank accounts and Treasury are run and kept with as minimal risk as possible.
Conduct reviews and evaluations based on both financial and management accounting information for cost reduction opportunities.
Spearheads the maintenance of effective controls by ensuring that transactions adhere to SCI  policies
Actioning Mitigating measures in the CO risk register that relate to financial management
Identifies gaps in internal controls document and resolve within acceptable timeliness
Review expenditure procedures, including adherence of procurement processes  and in line with the SOD
Developing and updating an Induction pack for SCI finance and non-finance and Induction of new staff into SCI financial procedures
Disseminate ,create awareness and conduct refresher trainings on SCI documents that facilitate effective controls
Ensure regular field visits to assess effectiveness of controls and support Field Finance officers and budget holders  in their financial performance

D) Staff management, mentorship and development

Ensure support visits to field offices to reconcile accounting records and provide relevant technical support at such intervals as may be required.
Support  finance  staff  to set  clear performance objectives and measurable ambitious KPIs that are aligned to the CO finance KPIs
Ensure proper coordination of leave plans to ensure all field offices are adequately staffed at all times
Support staff achieve their potential through effective delegation, capacity building and mentorship
Perform appraisals and feedback for continuous improvement
Facilitate monthly and quarterly finance meetings to build high spirited team
Teambuilding for the finance department
Take corrective action for unacceptable performance
E) Networking with other departments for support and office coherence

Closely work with the Logistics department to ensure there’s value for money for SC procurement of supplies and services and that there’s minimal risk working with suppliers and service providers.
Ensure technical advice to the procurement committee team.
Provide support to the Finance Director and other members of SMT in periodically reviewing the Finance mandate and aligning it to the SCI –Rwanda strategy.
Together with members of program quality department, give technical guidance during fund raising.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same.
Widely shares their personal vision for Save the Children, engages and motivates others.
Future orientated, thinks strategically.

Collaboration:

Builds and maintains effective relationships with their team, colleagues, Members and external partners and supporters.
Values diversity, sees it as a source of competitive strength.
Approachable, good listener, easy to talk to.

Creativity:

Develops and encourages new and innovative solutions.
Willing to take disciplined risks.
Honest, encourages openness and transparency.
Perform any other duties as may be assigned from time to time.
Judgement and Decision Making

The jobholder should have a high level of decision-making ability and is authorised to make decisions/take actions on the majority of operational matters in the accounting section.
Decisions that require consultation with the line Manager and other senior managers include major strategic issues, policy/procedural changes, approval of M&E budgets and plans and financial decisions outside budget.

QUALIFICATIONS AND EXPERIENCE:

  • A minimum of Bachelor’s Degree in Finance, Commerce, Accounting or Business Administration from a recognised university, MUST possess a Postgraduate qualification or professional qualification such as ACCA, CPA, CIMA
  • At least 5 years relevant working experience in working for International NGOs in a humanitarian and development setting.
  • Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables, demonstrates sound knowledge of the relevant tax laws and other statutory obligations and with a sound command of the balance sheet interpretation and presentation.
  • Strong background in external donor reporting for an international NGO and experience working with major donors like USAID, SIDA, EU,DFID etc
  • Good financial management skills with knowledge of computer Accounting Packages and good understanding of Government budgets and tax policies.
  • Proven ability to work with a team under minimal supervision and being able to prioritize work and meet tight deadlines.
  • Strong Planning, organising and negotiation skills
  • Strong analytical skills and strategic planning abilities.
  • Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
  • Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
  • Computer literacy and excellent documentation skills are a must.
  • Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
  • Ability to intervene with crisis management or troubleshooting as necessary.
  • Highly developed interpersonal and communication skills including influencing, negotiation and coaching
  • Excellent time management and planning capacity
  • Commitment to Save the Children values


CHILD SAFEGUARING POLICY
Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding - Declaration of Acceptance  Form] and comply with the SCIs Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.

This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for.  SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International's Code of Conduct sets out the standards which all staff members must adhere to.
Interested candidates should send an application letter plus updated Curriculum Vitae in English, including 3 names of professional referees to HR-Rwanda@savethechildren.org. The deadline for receiving applications is 16th December 2016.

Please mention Finance Manage as subject of your mail.

*Note that only shortlisted candidates will be contacted.

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