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Friday, 25 September 2015

Office Coordinator – Maternity Cover


Posted By on Friday, September 25, 2015

Our client is an international non-profit working to support girls, who are Rwanda’s greatest untapped driver of social and economic growth. In Rwanda, girls are highly valued, but that value is frequently confined to a path already determined for them. A girl is often constrained by only ever having two roles: a daughter in her parents’ home, then a wife in the home of her husband. Girl Hub Rwanda, with a coalition of partners, works to create a shared positive identity for girls, both among girls themselves, and among their families, friends and communities. The aim is to build the skills and experience girls need to become empowered and contribute to Rwanda’s economic development. They are looking for a brilliant Associate Brand Manager to develop and implement creative initiatives that enhance Rwanda's first youth brand: Ni Nyampinga.


Job Title:     Office Coordinator – Maternity Cover
Reports To:     Finance, HR and Operations Manager, Rwanda
Location:     Africa (Kigali, Rwanda)
Contract:     5 months maternity cover (November – April 2016)

Position Summary:

The Office Coordinator will be responsible for supporting and working closely with the Finance, HR & Operations Manager to ensure procurement of goods and services are done with an eye for value for money.

The individual is responsible for ensuring that all office operations are in line with the overall country strategy and that operations are run smoothly and in a timely manner.


Duties and Responsibilities:

·    Ensure the overall procurement is done according to company policies and procedures and that procurement planning for services and goods is executed according to plan
·    Management of the procurement calendar
·    Management of the asset register following the asset register policy
·    Effectively manage petty cash and meet deadlines set by HQ on a monthly basis
·    Submit finance and operations invoices in the system in a timely manner
·    Support on recruitment and management of employee personnel files/leave days
·    Management of staff health insurance group
·    Effectively manage expat staff visa/work permit process
·    Effectively manage the office logistics, maintenance, staff house, vendors etc
·    Other adhoc activities are requested by the Line manager/Country Director

 Knowledge and Experience:

·    Bachelor’s degree in business management or related field
·    At least 2 years of experience in office management or related field
·    Basic accounting skills
·    Coordination & logistics skills
·    Excellent communication skills, including exemplary written English and fluency in Kinyarwanda.

NB! Please read full job description on www.kazijobs.com before submitting your application.

Contact:           
To apply please e-mail CV and cover letter explaining your suitability for the post and how they meet the above competencies, incl. 3 work related referees and copies of certificates to the address below. Attachments that exceed 2 MB will not be considered.

Closing date is 5 PM on the 9th October 2015

Clearly mark in subject field: “GirlHub Office Coordinator – Maternity Cover”

While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification.

E-mail: application@ppg.co.rw

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