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Tuesday, 8 September 2015

Protocol Assistant–Events Coordinator at US Embassy in Kigali

Posted By on Tuesday, September 08, 2015

The Embassy of the United States of America in Kigali is recruiting for the position of Protocol Assistant–Events Coordinator. The position is available to start immediately.

Performs the full range of protocol and representational duties of an LES Protocol Assistant/Events Coordinator for the Ambassador and Deputy Chief of Mission and is responsible for overseeing all protocol functions. Serves as liaison between the Executive Office and the Government of Rwanda, keeping current on all changes in high level GOR positions, recommending and scheduling meetings and representational events that support USG interests in Rwanda. Contacts include, but are not limited to, officials at the highest levels of GOR, political party leaders and prominent business leaders. Responsible for maintaining, managing and updating a Mission-wide contact database.

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A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office. (

All applicants MUST address each selection criterion detailed below with specific and comprehensive information supporting each item.

University bachelor’s degree in Public Relations, Social Sciences, Administration, Arts.
Three years of responsible, professional experience required in a position related to program organization, administration and protocol, event management, budgeting or record keeping with a company, local government, NGO, or international organization required.
 Level IV (speak/write/read) English, French and Kinyarwanda is required.*
Thorough knowledge of Rwandan political institutions and structures, local social and diplomatic customs and practices required. Knowledge of a variety of reference books/resources related to protocol, diplomacy, event planning required.                
High motivation and ability to work independently with minimum supervision required.

 Skilled in MS word, Excel with ability to gain knowledge in other applications required. Must demonstrate initiative, be detail-oriented and place a high priority on follow-up; able to plan and execute events from conception to aftermath; able to initiate discussion/action if a gap in planning/execution is discovered; able to work on several events/responsibilities at the same time and to set priorities in consultation with supervisor/control officers. Must enjoy working with a variety of people and be able to cooperate effectively. Ability to develop contacts at all levels in private and public sector is required.

*Qualifications will be tested.

When equally qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that in the application the candidate fully address the required qualifications above.

Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
    Current employees serving a probationary period are not eligible to apply.
    Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
    Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
    Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.


Interested candidates for this position must submit the following for consideration of the application:

Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174) is available at
Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.


Human Resources Office,
Attn. Fred Ruzindana

(PLEASE INDICATE VA 33-15, Protocol Assistant–Events Coordinator)

American Embassy HR Office
2657 Avenue de la Gendarmerie
Kigali, Rwanda
B.P. 28 Kigali


(Please include in the subject line): VA 33-15; Protocol Assistant–Events

Point of Contact
Fred Ruzindana, HRS, Ext.: 2733


An Equal Opportunity Employer
The US Mission in Kigali provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to
individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.

Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

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