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Monday, 19 October 2015

Logistics Officer


Posted By on Monday, October 19, 2015

Kigali, Rwanda
As per VSO grades
Permanent
Full Time, 35 hours per week

About VSO
VSO is the world’s leading independent international development organisation that works through volunteers to fight poverty in developing countries. Our high-impact approach brings people together to share skills, build capabilities, promote international understanding and action to change lives and make the world a fairer place.

Role overview
Office and house maintenance

• Support the Logistics & Administration Coordinator to identify houses for staffs and volunteers and negotiate contract with landlords.
• Ensure all house and furniture repairs are reported and dealt with quickly.
• Ensure rent payment for all houses and office done on time and database is updated with relevant information.

. Procurement and Stock Control

• Maintain staff and volunteer’s furniture stock control database, ensuring agreed stock levels are always maintained.
• Manage purchase requests and orders, liaising with employees requesting items, finance and Operation teams as needed and on timely manner.
• Ensure a complete inventory of VSO furniture is held by VSO and every equipment is adequately labeled.
• Assist the SS&IT Coordinator to maintain the Country Office’s Asset Register.
Logistics

• Coordinate driver movements in response to programme tour needs, daily local town and country-wide logistical needs and specific VSO events
• Undertake local logistical duties requiring expertise such as with Immigration, bank, special procurement /proforma needs, or in response to equipment repairs.
• Collect regularly mail from post office and distribute to staff and volunteer pigeon holes.
Vehicle maintenance and driving

• Check and provide monthly analysis on fuel efficiency and level of individual projects use to the Finance team
• Manage files relating to all aspect maintenance and management of vehicles
• Ensure that generator fuel and cash power are always available and manage their usage.
• Monitor vehicle maintenance (cleaning, fuel filling, tires etc) and ensure regular service and repairs are undertaken at approved garages.
• Monitor and test driving skills of VSO Rwanda drivers and draft driving authorization for CD to approve.
• Drive outside Kigali as necessary.
• Communicate to all vehicle users to use the Logbook and make sure it is being done.

Any other related tasks as assigned by line manager.

Skills, qualifications and experience required
• Demonstrable commitment to delivering excellent logistical service
• Good interpersonal skills
• Methodical and self-organized
• Ability to think quickly to respond to immediate requests
• Attention to details
• Flexibility to adapt to new situations, with a positive attitude to working in an international organization with progressive work standards
• Commitment to VSO’s values, particularly in developing an understanding of HIV&AIDS; Gender mainstreaming and Disability
• Experience working with international NGOs
• Prior experience managing logistical operations involving accommodation and security
• Basic knowledge of databases

• At least 6 years driving experience
• Extensive knowledge of 4WD vehicle maintenance
• Experience of managing driver pool
• Good coordination/management skills
• Basic IT knowledge (Word, Outlook, Excel)
• Good written and verbal communication skills (Kinyarwanda, English and French)
• Understanding of the role of international development and more specifically of volunteering in Rwanda
• Flexibility to adapt, positive attitude towards change, and a constructive and creative approach to problem solving
• Secondary level education
• Knowledge of geography of Rwanda and of Kigali
• Valid driving license (Class B)

How to apply
If you’re interested in applying for this role, please download the job description to read more details about the position and the skills and experience we’re looking for. To submit your application, click on ‘Apply now’ and complete all relevant fields on the online application form.

Application closing date; 23 Oct 2015

Interview/Assessment date(s)
Third week of October

Start date
As soon as possible

Click here to download the job description in PDF format

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