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Saturday, 2 January 2016

Administration & Accounts Officer

Posted By on Saturday, January 02, 2016

easyHATCH Ltd is offering a prime role for energetic, dynamic and seasoned professional to join our team.

The successful candidate will need to be fairly autonomous and approach their job with zeal, integrity and utmost honesty.

We are looking for a skilled accountant who will be tasked with maintaining business accounts, cashiering, and bookkeeping, while ensuring that all activities are in compliance with the company's financial policies and procedures and all relevant regulatory requirements.

This is an administrative position reporting to the Chief Executive Officer.


Someone who is passionate, self-motivated and incentivized by the opportunity of being the master of their own destiny with the ability to produce meaningful results. We are looking for a candidate that is able to deliver a consistent output that requires more management support and guidance than micromanagement in order to meet their key performance indicators. You must be well groomed, well mannered and speak clearly and professionally. Reliability, honesty and ethical values are absolutely
necessary and non-negotiable.

You must be self-driven, highly motivated and display a high level of confidence.

Must have the following people skills:
• Communication
• Strong Customer Relationships
• Service driven


Pre-requisites Skills & Qualifications
• Must have good communication skills (Kinyarwanda, Kiswahili, English, French)
• High sense of organization and structure & efficient on time management
• Minimum 3 years auditing, accounting or finance management
• CPA holder
• Bachelor’s Degree in Accounting, Finance, Commerce or Business Administration
• Statutory understanding (Rwanda’s companies act and Tax laws)
• Advanced level of accounting/ERP software and Microsoft Office
• Must possess advanced bookkeeping knowledge, practical hands-on experience, and highly developed technical skills to pre-empt, solve and manage complex issues effectively
• Must possess the ability to work in a highly dynamic environment, under time constrains, and to a very high standard of accuracy

Key Responsibilities

· General administration of the office
· Handling all incoming calls and attending to visitors
· Handling incoming and outgoing documents (receiving, transmission, follow up, filing)
· Filing all the HR documents (contracts, leave requests, etc.) as per procedure
· Recording the paid leave days of the staff
· Manage other tasks requested by the CEO

• To ensure authorization process with respect to cash & bank management, procurement, sale and receivable transactions are complied with in accordance with company policies
• Timely action and reporting on receivables and payables of the company
• Comply with all statutory requirements on time and reporting to management
• Keeping and updating of financial books, files, folders, and archives
• Preparation of payroll and other payments
• General ledger maintenance and analysis
• Bank reconciliation and cash book management
• Management accounts preparation & bookkeeping
• Reception of all suppliers invoices and verification of compliance with the internal procedures
• Transfer of invoices for approval as per procedures
• Timely reporting of all financial information; weekly, monthly, quarterly and year end close.
• Review taxes owed and tax returns and ensure compliance.
• Maintaining financial security by following internal controls.
• Summarizing current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
• Assist in budget preparation and forecasting through detailed data analysis.
• Comply with any other duties assigned by the CEO

Specific Technical, Personality Or Job Skills
· Ability to work independently and multi-task
· Strong interpersonal and analytical skills
· Information management
· Must demonstrate commitment and ability to work under pressure
· Innovative & good problem solving
· Working in a multicultural environment
· Excellent negotiation & listening skills
· Focused and driven
· Very meticulous and rigorous
· Integrity and honesty

An attractive market related salary will be offered – Please indicate salary expectation when applying. easyHATCH will not sponsor a work Visa for this position. You must provide proof of the right to work in Rwanda.

The successful candidate will be hired on a 3 months’ probation contract. If the candidate proves to be suitable then they will be offered a permanent position. easyHATCH will provide all the necessary training.

Send your resume/CV before the closing date. Only short-listed candidates will be contacted.

Closing Date: 29 January 2016

Search Firm Representatives Please Read Carefully:

easyHATCH is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes/CV submitted by search firms to any employee at easyHATCH via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of easyHATCH. No fee will be paid in the event the candidate is hired by easyHATCH as a result of the referral or through other means.

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