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Wednesday, 20 April 2016

Accounts Payable Officer

Posted By on Wednesday, April 20, 2016

Africa Improved Foods Rwanda Ltd is a manufacturer of highly nutritious quality fortified foods. Our nutrition products are intended to address malnutrition among vulnerable population segments such as pregnant and breast-feeding mothers, older infants and young children especially in the first 1,000 days of their life. To this end, we plan to avail on commercial scale nutritional products for lifestyle consumer groups in Rwanda and the whole East African Region.

Africa Improved Foods Rwanda Ltd is looking for self-motivated, qualified individuals with the right attitude and passion for innovation to join our team on the position of Accounts Payable Officer.

Job title: Accounts Payable Officer

Business Group/Unit: Africa Improved Foods Rwanda Ltd
Department: Accounting and Finance
Reports to: Head of Accounting and Finance

Over view of the Role
Ensure that all payments are properly verified and that the creditors’ ledger and aging are correctly stated at each reporting period. Ensure that all payments are made in time in correct amounts backed up with appropriate and sufficient supporting documents. 

Key Responsibilities
The jobholder will be responsible for performing the following duties:
  •     Ensure creditor’s ledger is updated, appropriately supported and reconciled to suppliers’ statements at each period end.
  •     Ensure that each day’s tasks are completed with all invoices booked and payments verified against invoices so that creditors are served efficiently.
  •     Maintain historical records by microfilming and filing documents.
  •     Management of company’s cash floats for advice on immediate and urgent payments to both internal and external clients.
  •     Pays vendors by monitoring discounts offered or received; verifying Tax requirements; scheduling and preparing cheques/ Payment Orders; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos Vis versa for debit memos and issuing stop-payments aor purchase order amendments.
  •     Disburse petty cash and record expenses after verifying documentation and ensure that requirements for petty cash and Auxiliary floats in the finance and accounting policy & procedures Manual are strictly adhered to.
  •     Familiar with foreign currency and Local payment systems and the use of online banking.
  •     Ensure that all necessary accruals, provisions and contingent liabilities are accurately and timely made in accordance with company policy and IFRSs.
  •     Undertake any other duties related to the job as assigned by Management from time to time.

Knowledge and educational level requirements
Educational level:
  •     University Degree in Commerce, Business Administration or Finance & Accounting or Business related disciplines is required.
  •     SAP Business One Proficiency will be an added advantage.
  •     Must be good in Microsoft Applications especially Excel and Word.
Required level of experiences
  •     Minimum of 3 years’ working experience in the business and accounting related field/ environment.
  •     Candidates with experience in the same role or higher and familiar with both local (Rwandan) and foreign bank payments systems will be an added advantage.
  •     Excellent proficiency in Microsoft Office Applications, including: Word and Excel.
  •     Very good working knowledge with SAP is a requirement.
  •     Fluency in English and Kinyarwanda is a requirement and in French would be an added advantage.
  •     Good oral presentation, writing and reporting skills are highly desirable.
  •     Very good knowledge and strong understanding of the Rwandan Laws and Regulations, IFRSs and GAAP is highly desirable.
Other Competences
  •     Thoroughness at analysing information, good in accounting principles, create and maintain healthy vendor relationships, PC proficiency, data entry skills and general math skills.
  •     Attention to detail and protect organization's value by keeping information confidential.
  •     Fluency in writing and speaking English and Kinyarwanda. French would be an added advantage.
  •     Should be familiar with the use of Internet
  •     Pragmatic and proactive with good self-organisation skills.
  •     Ability to multi-task, work under pressure and meet deadlines.

Application Process
If you believe you meet the above requirements, please submit your application letter, a detailed resume, certified copies of your academic credentials, any other relevant certificates, a telephone contact and email address.

The deadline for receiving applications is Monday, April 29th April 2016.

Please apply to:
Human Resources Director
Africa Improved Foods Rwanda Ltd
Kigali - Rwanda

E-mail on:

Only short listed candidates will be contacted.

For more information about Africa Improved Foods, please visit our website:

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