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Tuesday, 24 May 2016

Administrative Officer

Posted By on Tuesday, May 24, 2016

Japan International Cooperation Agency (JICA) was established in 1974 and is the development agency of the Japanese Government. After the merger with the ODA loan part of former Japan Bank for International Cooperation (JBIC) in 2008, JICA is in charge of administering all Official Development Assistance (ODA) from Japan such as technical cooperation, ODA loans and grant aid in an integrated manner, except for contributions to international organizations.

In Rwanda, JICA re-opened its office in Kigali in 2005, and now works in the sectors such as energy, transport, agriculture, water and sanitation, and education.

JICA Rwanda Office is seeking for a Rwandan employee who will serve as Administrative Officer.

Terms of Reference:

Under the direct supervision of the Senior Representative and other staff of the General Affairs (GA) Unit, the Administrative Officer performs following functions in the GA Unit of JICA Rwanda Office;


  • To support the work of the General Affairs Unit,
  • To deliver and collect relevant materials or documents as required,
  • To manage postal and custom clearance services,
  • To ensure office infrastructure and equipment are in good condition,
  • To manage health and welfare services provided to National Staff,
  • To take stock control and manage purchasing of office consumables, medical consumables, and medical advisory services,
  • To manage and facilitate procurement process and procedures,
  • To keep documents and files related to the procurement in an access controlled manner, and
  • To undertake any other duties instructed by Chief Representative.

Conditions of the Employment Contract:

The successful candidate will sign an employment contract with Japan International Cooperation Agency (JICA) Rwanda Office. The contract is concluded on annual basis following JICA's regulations, particularly the fiscal year term (April-March). General conditions of the agreement will be negotiated with the successful candidate.

Required Qualifications:

  • Bachelor's degree
  • At least three years of professional experience
  • Excellent language skills in English and Kinyarwanda (fluency in French is preferable.)
  • The following experiences would be an asset.
  • Working experiences in the field of general affairs, accounting, and/or procurement
  • Working experiences in Japanese organizations or those related to Japan (preferably in Rwanda)

How to Apply:

The application containing a motivation letter, detailed curriculum vitae, copies of degrees and certificates, and names and contacts of two referees knowledgeable about the candidate shall be submitted by hand to JICA Rwanda Office (Ground Floor, Ebenezer House, Kacyiru, Kigali) not later than 16:00 on Monday 30th May, 2016. Please clearly write "Application for Administrative Officer" on the submitted envelope. Only shortlisted candidates will be contacted for the written examination and the interview.

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