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Monday, 16 May 2016

Logistics Coordinator (2 Posts)

Posted By on Monday, May 16, 2016

The overall goal of ARC’s program in Rwanda is to build increased resilience and self-reliance of communities affected by displacement and their host communities using innovation, social-entrepreneurship, co-creation and increased country ownership through continued protection, stronger economic empowerment, improved food security & nutrition, and environmental protection.

ARC is looking for suitable Rwandan candidates to fill the positions below:

POSITION TITLE: Logistics Coordinator (2 Posts)


Site: Gihembe(1), Huye (1)

Key Responsibilities
Logistics and Supply Chain
  •     To Coordinate and plan operational activities in collaboration with the Site Manager and manage and maintain Standard Operating Procedures (SOPs) and operational policies to be used in Gihembe;
  •     To ensure full compliance of operations with ARC and donor rules, regulations and policies;
  •     To manage all ARC Gihembe facilities (Offices, Guest Houses, Stores, Warehouses, etc.)
  •     To put in place appropriate controls and systems to ensure compliance with all operational policies and oversee the management of all communication assets and services
  •     To oversee the management of all IT related activities and identify user training needs.
  •     Supervise the work of the Storekeeper, the Lead driver and other supply chain staff responsible to the Logistics Coordinator,
  •     Take a lead in coaching and mentoring the supply chain team at site and in collaboration with the Site  manager enforce the compliance to all ARC practices,
  •     Coordinates the packing and shipping of packages to and from the field sites; ensures that there are adequate systems for tracking and documentation to support the processes,
  •     Oversee and coordinate the work of the guards at the office, guesthouse, and stores and other ARC installations,
  •     Maintain an up-to-date inventory record of all assets including office and household equipment and items supplies (offices and guesthouse),
  •     Maintains proper filing system for logistics and procurement files,
  •     Manage the vehicle fleet in consultation with the camp manager according to ARC policy,
  •     Liaise with Kigali office and coordinate the repair and service needs of all vehicles, generators, pumps and other equipment,
  •     Coordinate the proper management of ARC facilities such as offices, guest house, stores, etc.
  •     Perform any other duties assigned by the supervisor, or any other ARC Senior Manager.
  •     To lead the procurement process, procedures and standards, to ensure their effectiveness and efficiency, and ensuring compliance with the donor regulations and ARC Financial and procurement policies,
  •     Plans and coordinates the procurement process of supplies and equipment as needed for the camp, field office and guest house, ensuring efficiency and effectiveness of service delivery,
  •     Provide necessary documentation and coordinate with storekeepers in Kigali to ensure timely delivery of all materials purchased through Kigali office,
  •     Ensure adequate systems for tracking and documentation to support the procurement processes,
  •     In collaboration with the Logistics & Operations Manager and Site Manager, carry out market survey routinely for potential suppliers of materials, works and services and come up with price lists of various products and services commonly required in the camp operations,
  •     Responsible for maintenance of an up to date Vendors’ list of all materials purchased locally,
  •     Maintains the overall requisition orders, purchase orders, receivables and procurement files,
  •     Maintain files of dossiers/documents relating to each and every transaction for purposes of tracking purchases under the various donors,
  1.     Minimum bachelor’s degree in Management, Procurement, economics, accounting or equivalent,
  2.     Strong oral and written skills,
  3.     Minimum 5 years of experience in logistics field,
  4.     Computer Skills,
  5.     At least two years of experience with Development or Relief Organisation,
  6.     Fluent in English and French or Swahili as a second language,
  7.     Ability to live and work in isolated areas in Rwanda.

To apply for these positions:

Please submit your application letter and curriculum vitae (3 pages maximum) by email to: or deliver them to ARC Country Head office in Kimihurura after Lemigo Hotel before Friday May 20th, 2016.

NB: Please apply only if you fulfill the requirements. Only selected candidates will be contacted.

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