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Saturday, 21 May 2016

Procurement Associate

Posted By on Saturday, May 21, 2016

Under the overall direct supervision of Supply Chain Director, the procurement Associate is responsible for the effective delivery of procurement services to Jibu Corporate Rwanda.

The Procurement Associate promotes a collaborative, cost-conscious, and result-oriented approach. He or she is an excellent negotiator and is prepared to travel extensively within Kigali

Main tasks and duties

  • Generate product/service requirements: Work with user departments to determine their procurement needs. Conduct market survey to identify potential vendors. Review purchase requisitions for completeness and accuracy and assist with corrections as needed.
  • Solicit quotations: Assist with the creation of solicitation documents (RFQ/RFP). Contribute to the development of evaluation criteria. Identify appropriate vendors for solicitation. Circulate solicitation documents and collect quotes from suppliers. Compile vendor questions, liaise with end users for all answers and communicate back to vendors. Collect samples when required.
  • Evaluate price and quality: Analyze vendors’ quotations. Communicate technical criteria for evaluation to end users, highlighting strengths, weaknesses and deficiencies of different products or suppliers. Communicate notices to unsuccessful bidders. Negotiate prices and payment terms with suppliers. Continuously engage vendors and suppliers to identify cost-cutting opportunities and.
  • Manage delivery and after-sale service: Ensure accurate and timely delivery of products and services. Coordinate the inspection/acceptance process between end user and vendor. Manage all after-sale issues. Maintain comprehensive documentation of ALL stages of the procurement process and transfer adequate documentation to finance to execute payment.

Professional Requirements

  • Excellent presentation skills
  • Good written communication skills
  • Problem solving skills
  • Attention to details and procedures
  • Familiarity with Excel and ability to use emails

What You Should Have

  • 2-4 years working in a procurement role (Required)
  • Certificate in Purchasing and Supply Management (Preferable)
  • In some cases, experience may be substituted for academic or professional certifications.

How to apply

To apply for this position you must send a CV accompanied by an introduction letter outlining how you meet the requirements. Send your application by email to with “Inventory and Logistics Associate” as the subject, and CC to

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