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Monday, 12 December 2016

Procurement Assistant

Posted By on Monday, December 12, 2016

The Rwanda Private Sector Driven Agriculture Growth (PSDAG) is a 5-Year project funded by USAID Rwanda that started in August, 2014. The goal of PSDAG is to increase smallholder farmers’ incomes by promoting private sector investments that contribute to the Government of Rwanda’s (GoR’s) Vision 2020 aim of “transforming agriculture into a market-oriented, competitive, and high-value sector

Project Background

Private Sector Driven Agricultural Growth (PSDAG) is a five-year (August 2014- August 2019) US Agency for International Development (USAID) funded initiative implemented by International Resources Group (IRG) with the aim of increasing smallholder incomes by promoting private sector investment. PSDAG has two primary complementary objectives:  (1) To assist the Government of Rwanda to increase private sector investment, and (2) To facilitate increased private sector investment by upgrading agricultural value chains.

USAID Private Sector Driven Agricultural Growth (PSDAG) Project would like to recruit qualified candidate for the position of Procurement Assistant for a period of 3 months.


The Procurement Assistant supports the Director of Finance, Operations and Compliance and the overall objectives of the project my managing all procurement processes, documentation and filing. The Procurement Assistant is responsible for initiating and overseeing the procurement process from beginning to end, working closely with other administration and technical team members to obtain and refine clear specifications for goods and services required and communicating the competition requirement and time required completing the procurement.

Key Duties and Responsibilities

  • Review and be familiar with the PSDAG procurement manual and IRG policies, routinely consulting the policy manual and US government rules and regulations to ensure that procurement's comply with these policies and regulations;
  • Respond to requests for procurement, obtaining internal approvals required and working with the requester to finalize the specifications and scope of work;
  • Identify and plan the competition process based on PSDAG and USG policy and regulations;
  • Ensure that competition is done fairly;
  • Identify members of selection committees and oversee the selection process;
  • Document all quotes and complete memoranda of negotiation;
  • Ensure that all files are organized and available in hard copy and soft copies;
  • Track all procurement in a Procurement Log and make this log available on monthly basis;
  • Assist the Director of Finance, Operations and Compliance with cash flow projections and requests for home office;
  • Serve as the point person for all communication with vendors and consultants regarding contractual issues, invoices and payments.
  • Perform any other relateddutiesas requested by the supervisor or the Director of Finance, Operations and Compliance.


  • Bachelor’s degree in Business Administration or related field;
  • 3years’ professional work experience for an international organization;
  • Knowledge of procurement procedures and tools;
  • Good knowledge of office Management software (Excel, MS Word, Outlook, etc.);
  • Strong Analytical and organizational skills;
  • Demonstrated continuous education and specialized trainings in procurement and logistics management;
  • Proven knowledge of USAID procurement rules and regulations;
  • Communication skills in English (reading/writing) is required;
  • Good organizational skills; able to work with a light supervision;
  • Past experience with USAID funded projects would be an added asset.
How to Apply:
Applicants should submit CVs and application letters electronically to the following email address:, indicating in subject line the position for which the candidate applies, not later than December 14, 2016 at 5:00 pm Kigali time.Hard copies will be rejected.

Only shortlisted candidates will be contacted for the tests. If you are not contacted within one week from the deadline date, please consider that your application was not successful.        

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