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Wednesday, 17 January 2018

Project Officer

Posted By on Wednesday, January 17, 2018

Job Title:  Project Officer

Reports to: Project Manager

Management Responsibility:  Intern and project Consultants

Job location: Kigali, with extensive travel within Rwanda

Grade: Grade 4

Contract Duration: One year, renewable if funding permits

Job Purpose
The purpose of this position is to coordinate Ijwi ry’Abahinzi n’Aborozi (Farmers voices project)
  • The project aims to contribute to the reduction of poverty and strengthened food security by promoting farmer centred policies through enhanced civil society and farmers organisations engagement in Rwanda; this project is funded by European Union.
  • The position will work across project and thematic strands to ensure that project district field staff and partners have the peacebuilding knowledge and expertise needed to ensure the production of high-quality, high-impact project outputs and outcomes. This will involve working closely with the Alert team and project lead partner in a mentoring role, providing constructive feedback and capacity building support aimed at strengthening our integrated peacebuilding approach. Critical to this post is an ability to build effective external and internal relationships, using collaborative approaches. The successful candidate will also have knowledge and experience of programme design and project management including responsibility for budgets Monitoring, project reporting, field staff support and evaluation, donor relations and civil society partnerships. Experience on food security program management will be an added value.

Duties and Responsibilities
This post focuses on five key elements:

  • Management and supervision of Ijwi ry’Abahinzi n’Aborozi (Farmers voices project)
  • Strengthen peacebuilding framework of the project;
  • Monitoring, evaluation and donor reporting;
  • Strategic development;
  • Networking and outreach;
  • Contributing to alert’s organisational processes and strategies.

Management and supervision of Ijwi ry’Abahinzi n’Aborozi (Farmers voices project);

  • Lead on day-to-day implementation of project’s activities;
  • Coordinate closely with Imbaraga project manager on project activity implementati
  • Ensure clarity about roles and responsibilities among project stakeholders and involving /informing all stakeholders of plans;
  • Planning and forecasting grant expenditure, project activities, procurement and staffing to ensure compliance with the project contract and budget and to prevent overspending or under spending;
  • Ensure proper co-ordination with project’s partners, in line with planned activities and agreed outcomes
  • Ensure narrative and financial reporting to Alert and to the project lead implementer;
  • Oversee the design and production of high-quality research outputs, including authoring reports for both national and international audiences, on a variety of thematic issues, including reconciliation, governance, agriculture, and the economic dimensions of peacebuilding;
  • Derive policy recommendations from research outputs and assist in the development and implementation of evidence-based advocacy strategies for the project.

Strengthen peacebuilding framework of the programmes

  • Analyse the political, economic and social context in Rwanda with a view to ensuring the continuing relevance;
  • Ensure co-ordination and adequate recording of lessons learning among partners of the project, counterpart organisations/institutions;

Monitoring and evaluation

  • Support the development of effective M&E frameworks (in close collaboration with partners) for the project and feed this into Alert’s overall institutional reporting;
  • Contribute to and draw on the work of Alert’s Design, Monitoring and Evaluation (DME) work, in Rwanda and internationally;
  • Produce and disseminate success stories as well as related ‘impact’ films or other outputs;
  • Contribute to Alert’s initiative on Knowledge Management, e.g. by articulating lessons learned from the project.

Strategic development

  • Contribute to the development of the overall programme strategic directions and strategy documents;
  • Work with Alert’s team and partners to develop new project and programme ideas, including the development of funding proposals for a variety of donors;
  • Support the Country Coordinator in nurturing good relationships with potential funders in Rwanda and outside of Rwanda

Networking and outreach

  • Build and strengthen relationships with district of project implementation; key funding partners around the development of new project ideas and programme direction;
  • Represent Alert’s values and ideas at relevant conferences, seminars and other meetings, including at a high level;
  • Work as part of a team developing effective relationships with key national as well as international institutions necessary to meeting key advocacy objectives and raising the profile of the organisation in Rwanda.
Contributing to Alert’s organisational processes and strategies

  • Ensure proper implementation of all relevant Alert finance, admin, security and HR policies, in close coordination with the Rwanda finance/ admin staff as well as Alert’s Africa Programme Finance and Admin Manager;
  • Provide attentive and supportive line-management of consultants/ interns, in line with Alert’s policies and procedures, as well as Rwanda labour law;
  • Participate in organisation-wide events and discussions on related topics/projects;
  • Provide ideas and support for the development of regional programming ideas (in close collaboration with the wider Africa Programme team);
  • Take proactive steps to ensure that effective relationships are created and maintained with staff at different levels within the organisation.
Travel requirements

The job is based in Kigali with extensive travel to districts outside of Kigali


  • Talents
  • At Alert, we have introduced Talent Management to our business model as we believe talented people are crucial to the success of our work.We believe all individuals are talented and that success comes in matching the right talents to the right roles.
  • For this role, the skills, qualifications and experience listed below are important, but we believe that to be great in this job you are likely, first and foremost, to have a talent for analytical thinking and persuasive communication, balanced with a constructive and highly collegial personal working style that can advance Alert’s goals of coalition-building and promoting peaceful outcomes in Rwanda. This is what we will be looking for above all else.
  • At least Bachelor’s degree level in a relevant field
  • 5- years’ experience of project management at an NGO, including with donor reporting and managing budgets
  • Experience in managing EU funded projects
  • Strong experience in managing project in area of agriculture and food security
  • Expertise on peace building
  • Articulate and persuasive in argument
  • Proven ability to build strong working relationships
  • Fluency in written and spoken English and French
  • Respectful approach to human interactions
  • Committed to International Alert organisational values and goals.
  • Highly computer literate especially in using Word and Excel
  • Team Player and Able to work with minimum supervision


  • Higher degree in a relevant field
  • Experience of coalition building with civil society
  • Experience of commissioning and managing research on relevant topics
  • Innovative, creative, problem-solving attitude

How to Apply

To apply, please send a completed application form and equal opportunities form at  ; both of which can be found under ‘How to Apply’ which is part of the Jobs section of Alert’s website (  ).

Closing date: 31st   January 2018, 5:00PM Kigali time


CV are not accepted
Only shortlisted Candidates shall be contacted

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